Team Operations Administrator

Description

We are looking for an Teams Operations Administrator to support a growing industrial technology company in the Natick Massachusetts area. This position plays a central role in keeping office operations running efficiently while providing strong day-to-day support to customers and the sales team. The ideal candidate brings a service-oriented mindset, solid administrative judgment, and the ability to manage multiple priorities in a fast-paced, fully onsite environment.

Responsibilities:

• Coordinate daily administrative operations by managing office supplies, equipment needs, facility-related requests, and external service providers.

• Assist the sales function by preparing and processing customer quotations, monitoring approvals, and maintaining accurate records in internal systems.

• Establish new customer accounts, organize onboarding documentation, and help ensure information is entered correctly and efficiently.

• Resolve order, shipping, and service-related issues by communicating with customers and internal teams to keep transactions moving forward.

• Track inventory levels for designated stock items, arrange replenishment activities, and prepare related invoicing and shipping paperwork.

• Organize domestic and international shipment activities, including documentation, scheduling, and coordination with relevant departments and vendors.

• Support the planning and execution of trade shows, exhibitions, and marketing events by handling logistics, purchase orders, vendor communication, and material preparation.

• Provide occasional onsite assistance at events to help ensure setup, delivery, and operational details are completed successfully.

Requirements • Prior experience in administrative support, office coordination, or a similar business support role.

• Strong background in customer service and sales support within a fast-paced, detail-focused environment.

• Proficiency with business systems and general computer applications, with the ability to learn internal platforms quickly.

• Excellent organizational skills with the ability to manage multiple tasks, deadlines, and shifting priorities.

• Clear written and verbal communication skills for working with customers, vendors, and cross-functional teams.

• Experience handling shipment coordination, order administration, or inventory-related processes is preferred.

• A proactive, adaptable approach and willingness to take ownership of both routine and varied operational tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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