Administrative Officer

Summary

Bring your administrative expertise to an NIH intramural research program! This Administrative Officer coordinates key functions supporting scientific operations, including budget and financial management, human resources, acquisitions, travel, facilities, and logistics. Work closely with scientific leadership and staff to ensure efficient operations and provide essential administrative support that advances the NIH intramural research mission. Intramural experience is desired. Apply today!

Duties

At the GS-09 grade level, you will: Provide advice on internal policies and procedures affecting general administrative functions in the areas of human resources, time and attendance, human resources, facilities management, property management, space/logistics, safety and security. Analyze expenditures and organizational spending plans, preparing justifications as appropriate. Apply internal budget review guidelines and procedures to facilitate the budget review process. Analyze program needs and budget data for cost benefit. Make domestic and international travel arrangements. Interpret and apply travel regulations and advise employees concerning travel orders, arrangements, authorized deviations, and special considerations. Develop specifications for use in the solicitation of goods. Evaluate the qualifications of vendors. Develop cost estimates. Monitor performance and compliance with terms and conditions of purchase orders. Comply and update vendor lists. At the GS-11 grade level, you will: Provide advice on internal policies and procedures affecting general administrative functions in the areas of human resources, time and attendance, human resources, facilities management, property management, space/logistics, safety and security. Identify the need for new processes, procedures, etc. and incorporate into annual plans. Plan, develop, formulate, prepare, execute, monitor, and/or forecast organizational budgets. Formulate organizational strategies, and communicate annual plans and updates to team members as appropriate. Advise on applicable laws and regulations, policies and procedures. Analyze desired program plans and procedures against alternatives to develop possible approaches to achieving program objectives. Identify problems requiring changes in current practices. Present oral and written information clearly and concisely to senior leadership. At the GS-12 grade level, you will: Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan. Perform the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel. Conduct negotiations with vendors to obtain goods and services. Provide information on Congressional and other outside inquires and reports; and recommend positive course of action. Create and execute strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process such as internal information, benchmarking information, and stakeholder input. Interpret policies and procedures in the management of space and facilitates. Manage and monitor the budget, design, construction and modification of existing and/or new space. Responsible for tracking overhead costs associated with assigned space. Qualifications

In order to qualify for an Administrative Officer, GS-0341 position at the GS-09 level, you must have: A. completed a master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree or an LL.B. or J.D., if related; OR B. 1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Analyzing routine expenditures and spending plans. 2.) Drafting specifications for use in contracts. 3.) Conducting routine cost comparisons and estimates. 4.) Assisting in performing general administration and advisory services including procurement, human resources services, facilities and space management, and property management. OR C. a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Officer, GS-0341 position at the GS-11 level, you must have: A. completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR B. 1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Participating in the preparation and execution of organizational budgets. 2.) Reconciling monthly expenditures against allocated funding. 3.) Drafting specifications and statements of work for service contracts and equipment leases, including conducting negotiations with vendors. 4.) Assisting in performing general administration and advisory services and/or functions, such as time and attendance, human resources services, facilities management, property management, and space/logistics, safety/security; OR C. a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Officer, GS-0341 position at the GS-12 level, you must have: 1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Preparing, executing and monitoring organizational budgets. 2.) Analyzing and evaluating financial information to assess overall financial performance of an organization and making recommendations to improve performance. 3.) Developing acquisition plans and cost estimates; monitoring contract performance and compliance with terms and conditions of purchase orders. 4.) Verifying accurate distribution of accountable property and resolving property management discrepancies. 5.) Providing advice on staffing and recruitment issues. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/13110558

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education. How You Will Be Evaluated

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP will be applied for similar positions across HHS. To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP), you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least 80 points on the assessment(s) and meet all eligibility, physical, medical, suitability, and all other requirements. Other Information

This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave. If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually. For information, visit the NIH Ethics website: https://ethics.od.nih.gov/fd. At the supervisor's discretion, this position may offer work schedule flexibilities. PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration. Visit our Help Applying for helpful information on the application process. If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://support-usahirera.opm.gov/hc/en-us. Veterans' Preference only applies to Schedule A (disability appointment), HHS Reemployment Priority List (RPL) Eligibles, HHS Priority Reemployment List (PRL) Eligibles, and Veterans Recruitment Appointments (if applicable).