EHS Systems Administrator

At Kelly® Science, Engineering, Technology & Telecom (SETT), we’re passionate about helping you find a job that works for you. We’re hiring an EHS Systems Administrator for a long-term opportunity in Blue Ash, Ohio . With us, it’s all about finding the job that’s just right.

EHS Systems Administrator

(EHS Records Management Specialist)

Blue Ash, Ohio

Long-term contract

Enhanced benefits (medical, dental & vision) + paid time off

The EHS Systems Administrator will support the Environmental, Health and Safety (EHS) team. This person will provide administrative and records-management support. Under general direction, this role will help maintain accurate, accessible, and audit-ready department records; support the Records Inventory List (RIL) review process; coordinate record updates with the Site Records Manager; and assist with records retrieval, archival, retention, and compliance activities. This position reports to the EHS Manager.

Responsibilities/Principal Duties:

• Prepare and route change requests for new, revised, transferred, and/or obsolete EHS procedures and records.

• Support timely completion of periodic and annual document reviews and execution change task requests. Coordinate updates with the EHS team and site documentation facilitator.

• Support annual review of EHS records in the Records Inventory List (RIL). Verify titles, descriptions, formats, ownership, retention codes, quality or vital-record status, and archival locations.

• Maintain accurate inventories of paper and electronic EHS records, and onsite and offsite records storage, as applicable.

• Compile requested documentation, records and evidence to support team with preparation for internal assessments, regulatory inspections, and program reviews.

• Assist with record searches, retrieval, filing, indexing, scanning, transfer, and secure disposition, per applicable procedures and retention requirements.

• Monitor records management action items, due dates, and review status. Follow-up with record owners to ensure timely completion.

• Support timely submission of EHS data and reports in approved corporate systems. Track completion status of EHS action items, metrics, and tactical plans.

• Monitor the EHS inbox and ensure inquiries receive timely responses.

• Support team with legal hold notice activities.

• Communicate records management requirements, reminders, and process updates to EHS team.

• Perform other administrative, EHS, and records management duties, as assigned.

Work Standards/Expectations:

• Maintain confidentiality and handle company records per applicable policies and procedures.

• Use Microsoft Office, SharePoint, Teams, and approved records systems to maintain trackers, reports, and documentation.

• Complete required company and Records Coordinator training on time.

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.

• Prior experience in records coordination, document control, administrative support, EHS or Quality management systems (i.e., ISO 13485, ISO 14001, ISO 9001), or experience in a regulated work environment, is preferred.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

• Ability to accurately enter, organize, review, reconcile, and summarize information using spreadsheets, databases, and electronic filing systems.

• Strong attention to detail, organization, and follow-through, with the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills and the ability to work effectively with associates at all levels of the organization.

• Ability to work independently with general supervision while escalating questions or compliance concerns appropriately.

• Ability to maintain confidentiality and handle records in accordance with governed procedures and retention requirements.

• Ability to work cooperatively with coworkers, contractors, suppliers, records management partners, and auditors.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly ® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That’s where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world’s most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That’s just good planning.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment\_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.