Engineering Coordinator

Job Title: Engineering CoordinatorJob Description

Provide administrative and program support to the Engineering Department and Program Managers, including meeting coordination, calendar management, action-item tracking, and follow-up on assigned tasks.

Responsibilities

• Coordinate meetings, reviews, and other department activities; prepare agendas, capture notes and action items, and distribute information to appropriate participants.

• Maintain departmental files, records, trackers, databases, and other controlled information, ensuring entries are accurate, current, and organized.

• Assist with coordinating engineering schedules, deliverables, resource information, and project documentation in collaboration with Engineering leads and Program Management.

• Support the preparation, formatting, review, and routing of engineering documents, reports, presentations, correspondence, and other departmental materials.

• Assist with engineering change and document-control workflows by tracking submittals, approvals, revisions, and required follow-up in accordance with established procedures.

• Collect and compile information from multiple sources; prepare status summaries, metrics, reports, and responses to internal requests.

• Support proposal and business-development activities, including Requests for Proposal (RFPs) and Requests for Quote (RFQs), by coordinating inputs, tracking deadlines, and assisting with document preparation, schedule inputs, and cost-estimate coordination.

• Coordinate with internal departments and external contacts on routine information requests, meeting arrangements, document exchanges, and other assigned matters.

• Assist with procurement and tracking of engineering supplies, equipment, and services, coordinating with the appropriate purchasing and finance personnel.

• Support budget and cost-tracking activities by collecting information, maintaining trackers, and preparing reports as required.

• Address administrative or coordination issues that affect departmental execution and work with the appropriate personnel to resolve or escalate them.

• Support special projects and process-improvement activities that improve the organization, visibility, and efficiency of Engineering operations.

• Perform other duties as assigned.

Essential Skills

• Record keeping

• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint

• Experience in administrative coordination, project support, operations support, or a similar role

• Ability to handle sensitive company, personnel, program, and technical information appropriately

• At least 5 years of relevant experience

Additional Skills & Qualifications

• Experience supporting an engineering, aerospace, defense, manufacturing, or government-contracting organization

• Familiarity with project schedules, work breakdown structures (WBS), resource trackers, deliverable tracking, or program status reporting

• Experience with document-control, configuration-management, product data management (PDM), or electronic records systems

• Experience supporting proposal development, RFP/RFQ responses, budget tracking, procurement coordination, or cost-estimate inputs

• Familiarity with Microsoft Teams, SharePoint, Microsoft Lists, or similar collaboration and workflow tools

• Ability to obtain and maintain a government security clearance if required by assigned programs

• Associate or bachelors degree in business administration, project coordination, communications, or a related field; equivalent relevant experience may be considered

Work Environment

Work is conducted in a fast-paced engineering environment with close collaboration with Engineering personnel, Program Management, Operations, Finance, Contracts, and other internal and external stakeholders. The role requires working 5 days a week, Monday through Friday.

Job Type & Location

This is a Contract to Hire position based out of Gilbert, AZ.

Pay and Benefits

The pay range for this position is $40.00 - $55.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Gilbert, AZ.

Application Deadline

This position is anticipated to close on Nov 26, 2026.

Workplace Type

This is a fully onsite position in Gilbert,AZ.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.