Admistrative Assistant

Job Title: Administrative Assistant Job Description

We are seeking a detail-oriented and highly organized Administrative Assistant to support day-to-day office and operational activities. In this role, you will maintain records, scan and file documents, create purchase orders, enter work orders, and ensure that all administrative information is accurate, complete, and up to date. You will work closely with managers and operational teams to provide reliable administrative support that keeps processes running smoothly.

Responsibilities

• Scan, upload, organize, and electronically file documents to ensure easy retrieval and secure recordkeeping.

• Maintain accurate paper and electronic filing systems in accordance with established procedures.

• Create and process purchase orders, ensuring correct information and timely entry into the system.

• Enter, update, and track work orders in the company system, maintaining current and complete records.

• Perform accurate data entry and maintain administrative records with a high level of attention to detail.

• Review documentation for accuracy and completeness, resolving discrepancies as needed.

• Assist with invoice, purchasing, and purchase order documentation to support finance and operations processes.

• Maintain organized records for completed and open work orders to support tracking and reporting.

• Track paperwork and follow up on missing documentation to ensure all records are complete.

• Prepare, copy, scan, and distribute documents to internal stakeholders in a timely manner.

• Support managers and operational teams with general administrative tasks and office support.

• Respond to emails and internal requests promptly and professionally, providing clear and helpful information.

• Perform additional clerical and office duties as assigned to support overall office efficiency.

Essential Skills

• Previous experience in administrative assistance, clerical work, office support, or data entry is preferred.

• Strong attention to detail and organizational skills with the ability to maintain accurate records.

• Comfort working with purchase orders, work orders, and electronic filing systems.

• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.

• Ability to accurately enter and maintain high volumes of information in computer systems.

• Strong written and verbal communication skills for clear documentation and professional correspondence.

• Ability to prioritize multiple tasks, manage time effectively, and meet deadlines in a busy office environment.

• Demonstrated administrative skills including scheduling appointments, scanning, filing, and general office support.

Additional Skills & Qualifications

• Experience in a manufacturing, maintenance, aviation, or industrial environment is a plus.

• Comfort working with electronic document management systems and digital filing processes.

• Ability to collaborate with operational teams and support technical environments such as aerospace stations.

Why Work Here?

This is a long-term contract-to-hire opportunity with a consistent first-shift schedule from 8:30 a.m. to 4:30 p.m., supporting work-life balance and predictable hours. You will work in a climate-controlled office within a growing company, offering stability and the potential for long-term career development in a professional environment.

Work Environment

This role is based in a climate-controlled office environment supporting an aerospace NDT (non-destructive testing) station. You will work standard first-shift hours from 8:30 a.m. to 4:30 p.m. in a professional office setting that relies on computer-based systems, electronic document management, and Microsoft Office tools. The environment is structured, detail-focused, and collaborative, with a strong emphasis on accuracy, organization, and timely communication.

Job Type & Location

This is a Contract to Hire position based out of Ellabell, GA.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Ellabell, GA.

Application Deadline

This position is anticipated to close on Nov 14, 2026.

Workplace Type

This is a fully onsite position in Ellabell,GA.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.