Administrative Associate
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
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Job overview
The Administrative Associate serves as a Department HR Partner for the Department of Kinesiology and Health Education. The role supports employee lifecycle processes, faculty searches and promotion and tenure, financial transactions, travel, meetings, events, and special projects. It also assists students and visitors, manages office supplies and equipment, and communicates university policies to faculty, staff, and students.
Skills & qualifications
Skills
Full job description
Department HR Partner. Provide support to the Department of Kinesiology and Health Education throughout the employee life cycle, including but not limited to recruiting, on-boarding, reclassifications, compensation changes, allowances, timekeeping, leave management, terminations, and off-boarding tasks. Manage a high volume of electronic business processes for staff, students, and faculty in Workday. Provide support for visiting scholar appointments, including but not limited to, performing visual compliance checks, submitting visa requests through My IO, and drafting offer letters.Support department in faculty job searches including creating job posting in Interfolio, scheduling faculty search meetings, scheduling zoom interviews and campus visits with candidate, managing itineraries, processing travel for candidate visits, tracking spending and update tracking spreadsheet on box, creating offer letters, and processing PARs.Provide administrative support for Promotion and Tenure. Collect, organize, and secure all materials in Box. Respond promptly to corrections that need to be made to materials on a tight timeline.Process purchase orders, business contracts, service vouchers, entertainment authorizations and vouchers including purchase orders from foreign vendors and wire transfers. Make travel arrangements, process travel authorizations and reimbursements. Monitor status of all financial transactions. Research and resolve transaction questions punctually. Communicate UT policies to faculty, staff and students.Coordinate, manage and assist in department meetings and special events: Alderson Lecture, McCraw Lectures, Hall of Honor, etc. Assist with special projects: National Kinesiology Academy review, KHE Annual Report, etc.Answer routine questions, assist and direct students and visitors to appropriate area. Receive deliveries and notify recipients of their arrival. Prepare mass mailings and express shipments. Monitor office inventory and order supplies as needed. Oversee maintenance and supplies on office machines. Check out computers and audio-visual equipment.Other related duties as assigned
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