Administrative Associate for Faculty Affairs
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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At a glance
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Job overview
The Administrative Associate for Faculty Affairs supports faculty appointment processes and related programs across the college’s Fine Arts section. The role reviews hiring and promotion materials, helps maintain accurate faculty assignments and records, coordinates awards and events, and supports faculty recruitment. It also works with department staff on appointment updates, onboarding and offboarding, and faculty search activities under supervisor direction.
Skills & qualifications
Skills
Full job description
College-Wide Faculty Affairs Support: With supervisor, review all paperwork for faculty hires in the college so that all faculty appointments comply with college and university policies, accreditation requirements, and human resources best practices in a timely manner. Assist supervisor with auditing faculty assignments in our HR system each semester to confirm their appointments are correct, including tracking faculty leaves and ensuring faculty leaves are entered into Workday appropriately. Departmental Support: With supervisor, work with and advise department staff to ensure faculty assignments in all departments in the college are updated when needed. Train department staff and develop tools as needed. Additionally for a small number of faculty members in the fine arts section, originate hiring paperwork and oversee their onboarding and offboarding.Faculty Awards Coordination: Under direction of supervisor, oversee assembly of Fine Arts faculty awards materials for university-wide teaching award nominations. Manage college teaching award programs and some college-funded research support programs. Assist supervisor with Fine Arts faculty research leave programs.Promotion and Tenure: Assist supervisor with reviewing and assembling Promotion and Tenure files in advance of College promotion and tenure committee meetings and final submission to the provosts office.Recruitment Support: With supervisor, review and route requests to search for career faculty members. Review and approve posted positions on the faculty recruitment website, Interfolio. With supervisor, oversee activities of departmental staff managing faculty searches. Provide administrative support to faculty searches run out of the deans office.Record Maintenance: Maintain digital records of all fine arts faculty members and business of the Office for Faculty Advancement.Event/Workshop Coordination: Coordinate logistics of the colleges faculty-related events and workshops as assigned by supervisor.Fine Arts Faculty Appointment Updates: Implement changes to fine arts section faculty appointments, endowed fellows, and endowed holders.
How this job compares
Set against the 3,609 open Administrative Support jobs on Olive Jobs, counted October 27, 2026.
- Pay
- This postingNot listed
- Texas median$50–66K/yr35 salary ranges
- Texas median$18–23/hr60 hourly ranges
- Openings
- Olive Jobs lists 403 open Administrative Support jobs in Texas and 3,609 across the US. 2% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- UNIVERSITY OF TEXAS AT AUSTIN (this employer)130 open
- Baylor Scott & White Health23 open
- UTMB Health18 open
- Experience
- Administrative Support postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (1,845 postings).
- Education
- 138 of the 3,609 open Administrative Support jobs (4%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 27, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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