Faculty Affairs Coordinator

EVPPFaculty Affairs AdministrationServe as theprimaryadministrator forEVPPfaculty HR processing, coordinating tasks across the full faculty lifecycle in compliance with guidelines and policies from the Provosts Office, University, and UT System.?This includes, but is not limited to:Recruitment and Hiring: Assist with faculty search coordination, prepare and route faculty hiring documentation, draft offer letters, and coordinate onboarding?logistics?(IT setup, keys and building access, parking, system access, background checks, I-9, orientation) in collaboration with the EVPP operations team.Faculty Appointments and Compensation:?Manage the full lifecycle of faculty appointments, including renewal, inactivation, and reactivation of professional-track faculty; processing of joint, courtesy, and academic affiliate appointments; coordination of endowed fellow, chair, and professorship appointments; and administration of emeritus nominations.Evaluation:?Coordinate all faculty evaluation typesannual reviews, mid-probationary reviews, comprehensive periodic reviews, and promotion and tenureincluding dossier preparation and routing, in coordination with candidates, committees, CSU leadership, and the Provosts Office.?Leave and Separations:?Process faculty leave requests (FML, leave without pay,?modified?instructional duties). Coordinate resignation processing,terminations, and retirement?in accordance with?benefits requirements and Provosts Office guidelines.?Policy Guidance and Compliance:?Serve as a front-line resource for faculty and institute leadership on faculty HR policies and procedures; develop and?maintain?unit-level policies, procedures, and governance structures in coordination with leadership and in alignment with Provosts Office, University, and UT System policies and guidelines.?Demonstrated capability to prioritize effectively between the differing needs of stakeholdersContracts, Financial Processing,?and?Business OperationsSupport?business operations and financial workflowsfor key EVPP units, including Civitas.?Collaborate with the Business Operationsteam ?withpreparation and processing of contracts related to faculty and program activities?including managing vendor relationships.?Coordinate reimbursements and payment processing for submission to the Business Operations team.?Support travel coordination including flight and accommodation arrangements.Work with Business Affairs teams to ensure?accurate?financial documentation and compliance.?Support expenditures to and from faculty accounts (start-up, grants, etc.).Strategic Administrative and Program SupportProvide administrative coordination for strategic initiatives and programs including, but not limited to, the Presidents Faculty Advisory Cohort (PFAC) and Faculty Instructional Support and Development (FISD).?Support implementation of?key?projects and initiatives.?Develop timelines, track deliverables, and?maintain?project documentationfor key initiatives.?Coordinate communications and materials supporting?key?activities.?Maintain organized electronic and administrative records.?Support scheduling and meeting planning for key convenings.Events and Programming SupportProvide logistical coordination for workshops, meetings, and events.?Coordinate scheduling, space reservations,catering, parking,andothervendor?logistics;submitOfficial Occasion Expense Forms?and secure approval for needed resources.Assist?with event communications and payment processing.?Support execution of programming and special initiatives.?Perform other related functions as assigned.??