Administrative Program Coordinator for Faculty Affairs
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
Most applications go out cold — see where you stand first. No sign-up to start.
Watch jobs like this. New roles like this one near Austin, TX, by email.
Don't just apply. Show up ready.
Olive works from this exact posting.
At a glance
Olive lists jobs from US employers, including remote roles you can work from the United States.
Job overview
The Administrative Program Coordinator supports programs within the Faculty Affairs portfolio, including faculty travel grants, conference attendance, and leadership development. The role coordinates events and logistics, provides executive-level administrative support, and manages communications, travel, payments, reporting, and records. It works with Faculty Affairs leadership, university communications staff, campus units, and stakeholders to maintain program guidelines and resources and support compliant operations.
Skills & qualifications
Skills
Full job description
Function 1: Program Coordination Serve as program coordinator for various programs within the Faculty Affairs portfolio, such as the Faculty Travel Grant Program, Professional-Track Conference Attendance Program, and the Provosts Distinguished Leadership Service Academy. Manage all related events, update and maintain request systems, work with Faculty Affairs leadership to update program guidelines annually, communicate program guidelines to campus stakeholders, and ensure adherence to EVPP program guidelines. Work with Faculty Affairs leadership and university communication staff to coordinate program marketing and communications.Function 2: Event Coordination and Logistics Coordinate logistics for workshops, information sessions, and other special events. Manage space reservations, coordinate with vendors, assist with event marketing, and process payments.Coordinate with units across campus during the planning, arranging, and implementation of Faculty Affairs programs, events, and initiatives. Function 3: Administrative Executive SupportAssist in providing executive-level support for leadership in the Faculty Affairs portfolio, including calendar and appointment management (e.g., meetings, business trips, conferences, teaching engagements, etc.) and targeted administrative support. Review and edit correspondence, maintain records, and communicate with stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies.Function 4: General Program and Administrative SupportManage resource email accounts to ensure timely communication between Faculty Affairs Office and stakeholders across campus. Process travel authorizations and reimbursements, arrange travel accommodations, and process invoice payments and reimbursements. Compile reports, assist with process documentation, ensure relevant program websites and resources remain up-to-date, and support effective and compliant records management.Perform other related functions as assigned
Similar jobs, posted recently
Open roles like this one, listed in the last 30 days.
- Administrative Program CoordinatorUNIVERSITY OF TEXAS AT AUSTIN · Austin, TX
Program AdministratorHCA Healthcare · Austin, TX
Sales Admin AssistantMarriott · AUSTIN, TX · $22.8/hr- Administrative Program Coordinator for Experiential Learning, College of Natural SciencesUNIVERSITY OF TEXAS AT AUSTIN · Austin, TX
- IFS Program CoordinatorUNIVERSITY OF TEXAS AT AUSTIN · Austin, TX
You've read the whole posting — now see how you match it.