Administrative Associate (Freeman Lab)

Coordinate and manage scheduling for participant visits, study procedures, and team meetings across multiple concurrent research studies.Maintain and update shared calendars, conference room bookings, and recurring meeting series for the research team.Maintain organized digital filing systems (e.g., SharePoint) for study documents, correspondence, and administrative records.Process routine administrative tasks such as data entry, document formatting, mail distribution, and supply ordering.Take notes and track action items during team meetings; follow up on outstanding tasks.Serve as a primary point of contact for study participants regarding appointment scheduling, reminders, rescheduling, and general inquiries.Support onboarding logistics for new staff, including scheduling orientation, arranging access/equipment requests, and tracking required paperwork.Assist with preparation and organization of materials for regulatory submissions, sponsor visits, and audits.Assist with travel arrangements, reimbursement processing, and expense tracking for team members as needed.Support communication between the research team and external stakeholders, including sponsors, other departments, and university offices.Perform other administrative duties as assigned to support the efficient operation of the research team.