Administrative Associate
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
Most applications go out cold — see where you stand first. No sign-up to start.
Watch jobs like this. New roles like this one near Austin, TX, by email.
Don't just apply. Show up ready.
Olive works from this exact posting.
At a glance
Olive lists jobs from US employers, including remote roles you can work from the United States.
Job overview
The Administrative Associate provides administrative and logistical support to the Director and supports governance, faculty programs, office operations, and events. The role coordinates calendars, travel, meetings, records, facilities, and special initiatives, including faculty competitions and staff seminars. It also supports strategic planning, tracks equipment and committee information, and organizes staff engagement activities.
Skills & qualifications
Skills
Full job description
Administrative and Logistical Support Manage the Directors calendar, appointments, and reminders. Coordinate travel arrangements and submit reimbursements. Provide daily administrative support to the Director. Schedule, prepare agendas, take minutes, and maintain records for key meetings (e.g., Staff, Shared Faculty, Faculty Administrator).Governance and Faculty Program Support Support Executive Committee and governance activities: maintain records, manage elections, and organize logistics. Track faculty committee memberships and coordinate ballot/rating systems. Prepare official reports, communications, and correspondence. Support strategic planning and progress tracking.Operations and Facilities Management Manage office and facility access (keys, cards). Oversee equipment and room inventory; place related orders. Coordinate office space planning and improvement projects. Submit maintenance requests and guide staff on facility processes. Maintain staff rosters, directories, and listservs. Track and coordinate computer replacement schedule.Special Programs and Faculty Initiatives Administer faculty competitions (e.g., research leave, Mellon summer research): coordinate nominations, selections, notifications. Maintain award records and submit payment documentation. Assist in planning staff seminars and annual retreats.Event and Engagement Coordination Organize regular staff events (e.g., birthdays, anniversaries, holidays). Manage acknowledgments for life events (e.g., weddings, condolences). Provide event support as needed.Other duties as assigned
Similar jobs, posted recently
Open roles like this one, listed in the last 30 days.
- Administrative Associate (Freeman Lab)UNIVERSITY OF TEXAS AT AUSTIN · Austin, TX
Property Operations AssociateKasa Living · Austin, TX · $20–21/hrPosted 1w agoPosted 1w ago
- Administrative Associate for Student Governance OrganizationsUNIVERSITY OF TEXAS AT AUSTIN · Austin, TX
- Administrative Associate (Salary)UNIVERSITY OF TEXAS AT AUSTIN · Austin, TX
- Administrative Associate for the Dean's Office, School of LawUNIVERSITY OF TEXAS AT AUSTIN · AUSTIN, TX
You've read the whole posting — now see how you match it.