Administrative Associate for the Dean's Office, School of Law

Act as initial contact person in the Deans Office by opening and closing the office suite each day, greeting guests, answering questions, and directing incoming calls, messages, and emails. Manage pick-up, delivery, routing, and logging of incoming and outgoing mail for the dean and deans office staff. Manage office inventory and ordering of supplies. Prepare correspondence and other documents, scan or photocopy materials, assist with filing of materials and maintaining file system (both physical and electronic). Maintain compliance with University records retention policy. Assist with parking validation and quiet room usage. Report building maintenance and security issues to facilities team. Assist with VIP guests of the deans office. Process travel expenses and reimbursements as needed.Serve as backup to the Executive Assistant to the Dean. Assist with the deans schedule by identifying, prioritizing, and directing actions necessary to optimize the deans time and act on time-sensitive needs. Schedule appointments, events, and meetings. Assist with and executive meeting and event planning as assigned by the dean, executive assistant to the dean, and other deans office executives. Choose dates, send calendar invitations and reminders, and coordinate logistics (venue, catering, etc.). Direct workflow by prioritizing upcoming projects and planning ahead to meet deadlines. Contribute to or manage special projects as needed by the dean and deans office staff.Other related responsibilities and functions as assigned.