Administrative Associate- Student Affairs

Administrative and executive support Coordinate calendars, meetings, and related logistics for the Associate Dean and designated Student Affairs leaders.Prepare agendas, meeting materials, briefing documents, and correspondence.Monitor incoming communications, respond to routine inquiries, and route matters requiring leadership attention.Maintain organized office files and records, exercising discretion with confidential information.Business and operational coordination Track day-to-day budget activity and coordinate purchasing, payments, reimbursements, and other business processes with the SCL Business Office.Maintain records and follow up on pending transactions to help ensure timely processing.Identify gaps in administrative processes and recommend practical improvements.Project and meeting support Coordinate with colleagues across Student Affairs, the Deans Office, the Business Office, Development, and other university units to gather information and move work forward.Take notes during weekly department meetings, track decisions and outstanding issues, and follow up on assigned actions.Support projects and recurring activities across Recruiting, Career Success, and Admissions and Student Life, including admissions review as needed.Reporting and communications Compile information and prepare reports, summaries, and briefing materials for the Deans Office and other stakeholders.Help communicate updates and decisions to relevant colleagues with clarity, professionalism, and appropriate judgment.Perform other related duties as assigned.