Legal Assistant

Description

School system has an immediate opening for a detail-oriented Legal Assistant to support it's legal team in San Jose, California. This Legal Assistant role focuses on handling high-volume document organization, file review, and administrative support for corporate governance records. The ideal candidate brings strong accuracy, sound judgment when working with sensitive materials, and the ability to maintain orderly electronic files in a fast-paced office environment.

Responsibilities:

• Manage the retrieval of board and governance documents from external online platforms and ensure records are captured accurately.

• Rename and organize electronic files according to established naming conventions and folder structures.

• Maintain backup document repositories so critical records remain easy to access and ready for future upload activities.

• Support legal governance and compliance operations through careful data entry and document handling tasks.

• Review files for completeness and flag items that appear inconsistent, missing, or improperly categorized.

• Coordinate document processing related to quarterly board materials across multiple regions.

• Use Adobe Acrobat and related office tools to prepare, sort, and manage digital records efficiently.

Requirements

Qualifications:

• 1 to 3 years of experience in an administrative, legal support, or document-focused role.

• Prior experience in a law firm, corporate legal department, or similar legal environment is preferred.

• Demonstrated strength in document management, electronic filing, and data entry accuracy.

• Proficiency with Adobe Acrobat and confidence working with digital document systems.

• Excellent organizational skills with strong attention to detail and follow-through.

• Ability to handle confidential information with discretion and professionalism.

• Availability to work on-site Monday through Friday.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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