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Personal Assistant to the CEO

Hold Brothers

New York, NYJob$80–115K/yrSeen 2mo agoSeen in employer's feed 3 days ago

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At a glance

Compensation
$80–115K/yr
Location
New York, NY
Work Authorization
Visa required • Visa sponsorship

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Requirements

Credentials this posting asks for.

Bachelor's degree

Job overview

Hold Brothers is hiring a Personal Assistant to the CEO. The CEO of a global direct access trading firm seeks a dedicated and proactive personal assistant to join his team. This role involves showcasing strategic and analytical thinking while managing the executive's private and professional needs. The ideal candidate thrives in a fast-paced environment and possesses exceptional organizational skills.

Key focus areas include Manage both personal and professional tasks, including reservations, appointments, and household needs, Coordinate international and domestic travel logistics, including flight itineraries, hotel reservations, and car services, and Organize agendas, manage calendar, and plan events while prioritizing competing demands.

Successful candidates bring Bachelor's Degree, SAT Or ACT Scores, and Administrative Experience. Important skills include Handle Confidential Information With Integrity, Handle Confidential Information With Discretion, Clear Oral Communication, Concise Oral Communication, Clear Written Communication, and Concise Written Communication. Preferred (not required): Strategic Thinking, Problem Solving, Exceptional Organizational Skills, and Manage Reservations.

Skills & qualifications

RequiredNice to have

Skills

Handle Confidential Information With IntegrityHandle Confidential Information With DiscretionClear Oral CommunicationConcise Oral CommunicationClear Written CommunicationConcise Written CommunicationManaging Several Projects SimultaneouslyWorking Under PressureMeet Critical DeadlinesSelf-StarterEagerOptimisticNo Task Too Small MindsetStrategic ThinkingProblem SolvingExceptional Organizational SkillsManage ReservationsManage AppointmentsCoordinate International Travel LogisticsCoordinate Domestic Travel LogisticsOrganize AgendasManage CalendarPlan EventsPrioritizing Competing DemandsWardrobe and Style ManagementPersonal ShoppingRecording Meeting MinutesData EntryFilingCopyingFaxingMailingsPrioritize Multiple ProjectsLead Multiple ProjectsTrack Project TimelinesTrack DeadlinesHighly OrganizedDetailed to-Do List ManagementDiligent CommunicationMonitor Social Media Accounts

Qualifications

Bachelor's Degree From an Accredited UniversityProvide SAT ScoresProvide ACT Scores6 Months Administrative Experience6 Months Secretarial Experience6 Months Personal Assistant Experience

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
401(k) Match
Paid Time Off
Parental Leave

Full job description

About the Job:

The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities:

  • Manage both personal and professional tasks, which include reservations, appointments, and any household needs

  • Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.

  • Organize agendas, manage calendar and plan events while prioritizing competing demands

  • Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing

  • Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.

  • Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.

  • Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.

  • Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track

  • Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms

  • Additional Personal / Creative / Executive Assistant duties as needed

Requirements

  • Bachelor's Degree from an accredited university

  • Must be able to provide SAT and/or ACT scores to be considered

  • At least 6 months of previous administrative, secretarial or personal assistant experience is required

  • Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion

  • Ability to provide clear and concise oral and written communication.

  • Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines

  • A self-starter who is eager, optimistic, and has a “no task too small” mindset

Benefits

  • Health Care Plan (Medical, Dental & Vision)

  • Retirement Plan (401k, IRA)

  • Paid Time Off (Vacation, Sick & Public Holidays)

  • Family Leave (Maternity, Paternity)

  • Visa sponsorship available

  • Salary Target: $80,000 - $115,000

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