Residency Program Specialist

Easton, PA - 1872 St Lukes Blvd

Full time

R147641

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

The Specialist, Residency Program is responsible for the smooth functioning of the day-to-day activities of the office of the assigned Residency Program. Provides administrative support to the Director of the program. Assures that proper administrative procedures are maintained at all times. These include medium and long range planning and assurance of compliance with regulations and documentation as mandated by review agencies.

JOB DUTIES AND RESPONSIBILITIES:

• Creation, design and implementation of the recruitment plan and time line for the training program, (e.g., number of residents, objectives and subjective criteria for the selection of residents, number of interview dates, notification of faculty that interview applicants and their support staff of the actual dates of the interviews, notification and scheduling of resident participation in the interview process, and preparation of appropriate correspondence to applicants during the recruitment process.)

• Creation, design publish and disseminate all recruitment materials. (This includes brochures, pamphlets, Web sites, etc.)

• Operation and maintenance of the Electronic Residency Application Service (ERAS) files. Performs initial screening, and gives selection suggestions for residency candidates, and/or performs pre-screening filter/sorts for the Program Director. Print, chart and maintain selected applications for the selected review committee

• Notification of selected applicants, scheduling of itineraries, and assist with travel arrangements

• Planning and coordination of applicant interview sessions and be the liaison between faculty, residents and support staff

• Planning and preparation candidate ranking meeting and submits final rank order to the National Resident Matching Program and Graduate Medical Education Office, (GME)

• Composition, administration and dissemination of post-interview and post-match survey to all applicants. Review and assess responses and summarized comments and recommendations for improvement of the next year’s recruitment activities

• Assist with or help with international residents acquire appropriate visa status

• Responsible for and/or acts as the liaison to State and Federal regulatory offices. Obtains and processes necessary documentation for various residents’ licenses

• Collection of biographical data on all residents ensuring accuracy of documentation required for permanent record annually updates information on graduates. Prepares and maintains academic and administrative records on resident physicians bot past and current that include: all correspondence, experience reports, tracking and reporting of vacation, sick, educational time away (CME), and off services, certification reports, courses attended, CREOG

PHYSICAL AND SENSORY REQUIREMENTS:

Sitting for up to 7 hour per day, 3 hours at a time, frequently uses fingers for typing, data entry, etc. Frequent use of hands; uses upper extremities to rarely lift up to 10 pounds. Occasionally stoops, bends or reaches above shoulder level. Hearing as it relates to normal conversation, seeing as it relates to general vision, near vision, peripheral vision, and visual monotony.

EDUCATION:

Associates degree is preferred and/or a minimum of three to five years' experience in and educational or administrative capacity. Will consider High School graduate with five to eight year’s work experience in a health care field.

TRAINING AND EXPERIENCE:

Computer experience (word processing, spreadsheets, and graphics) required. Administrative experience and medical terminology preferred. Be proficient in the operations of office equipment. Proficiency in the operations of audiovisual equipment is preferred. GME experience is preferred.

Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!

St. Luke's University Health Network is an Equal Opportunity Employer. (http://www.slhn.org/EOE)

Founded in 1872, St. Luke’s University Health Network (http://www.slhn.org/) (SLUHN) is a fully integrated, regional, non-profit network of more than 23,000 employees providing services at 16 campuses and 350+ outpatient sites. With annual net revenue in excess of $4 billion, the Network’s service area includes 11 counties in two states: Lehigh, Northampton, Berks, Bucks, Carbon, Montgomery, Monroe, Schuylkill and Luzerne counties in Pennsylvania and Warren and Hunterdon counties in New Jersey. St. Luke’s hospitals operate the largest network of trauma centers in Pennsylvania, with the Bethlehem Campus being home to St. Luke’s Children’s Hospital. SLUHN is the only Lehigh Valley-based health care system to earn Medicare’s five-star ratings (the highest) for quality, efficiency and patient satisfaction. It is both a Leapfrog Group and Healthgrades Top Hospital and a Newsweek World’s Best Hospital. The Network’s flagship University Hospital has earned the 100 Top Major Teaching Hospital designation from Premier 13 times total and eleven years in a row, including in 2023 when it was identified as THE #4 TEACHING HOSPITAL IN THE COUNTRY. In 2021, St. Luke’s was identified as one of the 15 Top Health Systems nationally.

St. Luke’s is the ONLY health care institution in the Lehigh Valley to be named a Top Workplace regionally repeating the exclusive honor for the third year in a row. Also, for the third straight year, St. Luke’s has been a Top Workplaces in the Philadelphia Region by the Philadelphia Inquirer, ranking 9th in the large employer category for 2025 and the only health care system in PA to receive this award. In 2025, St. Luke’s was recognized as a national Top Workplaces by USA Today, three years in a row, including the 3rd best health care system in the nation in 2023 and 2024. Lastly, in 2025, St. Luke’s was named a Top Workplace in New Jersey for the third year in a row.

Learn More Here. (http://www.slhn.org/About)