Timekeeping Coordinator
New York, NYJob$19.72–20.68/hrSeen 2w agoSeen in employer's feed 1 day ago
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At a glance
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Job overview
The Timekeeping Coordinator collects and enters participant engagement hours for assigned WeCARE activities and provides reports and administrative support. The role involves reviewing timekeeping entries, entering data into FedcapCARES and SEAMS, scanning and cataloguing documents, and contacting participants when timekeeping has not been registered. Candidates need a high school diploma or GED and at least one year of satisfactory full-time administrative support experience; a college degree is preferred.
Skills & qualifications
Skills
Qualifications
Full job description
Position Summary:
The Timekeeping Coordinator is responsible for collecting and entering the engagement hours of participants at assigned WeCARE activities and for providing reports and administrative support as needed.
What You'll Do
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Collection of participants’ timekeeping hours in both hard copy and electronic form.
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Analyze timekeeping entries in FedcapCARES , the Fedcap WeCARE internal system.
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Enter timekeeping data into HRA’s timekeeping component of SEAMS, the HRA system of record.
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Print reports and review for errors and inconsistencies.
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Work with other staff members to identify potential issues with participant timekeeping.
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Scan and catalogue timesheets and other related documents into FedcapCARES and SEAMS.
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Enter participant demographic data and action codes and scan documents into computerized databases.
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If necessary, perform telephone outreach to individuals who have failed to register any timekeeping within a given period.
You're a great fit for this role if you have:
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High school diploma or GED required.
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Bachelor or associate degree from an accredited college or university preferred.
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One (1) or more years of satisfactory full-time administrative support experience
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Ability to work with people from diverse backgrounds and be sensitive to maintaining confidentiality.
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Experience working with public assistance recipients, homeless, formally incarcerated, and/or those affected by the challenges associated with poverty a plus.
Compensation
$19.72-$20.68/hr./$41k-$43k annually
Equal Opportunity Employer
How this job compares
Set against the 5,434 open Administrative Support jobs on Olive Jobs, counted November 7, 2026.
- Pay
- This posting$19.72–20.68/hr
- New York median$19–26/hr323 hourly ranges
- US median$19–27/hr1,819 hourly ranges
This range's midpoint, $20.20/hr, is 6% below the New York median midpoint ($22/hr) — in the middle half of Administrative Support hourly ranges in New York.
- Openings
- Olive Jobs lists 543 open Administrative Support jobs in New York and 5,434 across the US. 1% of them nationwide are listed as remote or flexible.
- Hiring the most in New York
- H&R Block72 open
- City of New York25 open
- WMCHealth25 open
- Experience
- This posting asks for at least 1 year of experience; Administrative Support postings that state a minimum ask for 2 years at the median (2,053 postings).
- Education
- This posting asks for a high school diploma; 1,413 of the 5,434 open Administrative Support jobs (26%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 7, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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