Senior Administrative Program Coordinator, Texas McCombs
Austin, TXJobSeen 1w agoSeen in employer's feed 3 days ago
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At a glance
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Job overview
The Senior Administrative Program Coordinator supports WSFM program coordination and Finance Department operations at the University of Texas at Austin. The role manages student and alumni records, budgets, engagement, communications, events, travel, front-office operations, seminar logistics, and purchasing. It also coordinates annual New York trips and supports faculty with research-related purchases and travel reimbursements.
Skills & qualifications
Skills
Full job description
WSFM Program Coordination:Program Coordination and Administrative DutiesMaintain and update a WSFM CRM system, including student and alumni records, investment banking interview tracking, and inbound alumni engagement.Develop standardized onboarding packets for WSFM students to manage application and selection processes for WSFM participants.Manage and centralize database of historical investment banking interview questions sorted by year and bank.Oversee budget operations including annual budget preparation, monthly expense tracking, and income/gift reporting.Alumni and Corporate EngagementCreate and manage new-to-be-formed WSFM-Investment Banking Center web site.Coordinate alumni involvement in investment banking recruiting and advisory activities.Establish and manage the new-to-be-formed WSFM Advisory Committee, including planning the annual advisory event including dues processing.Draft and distribute quarterly newsletters to alumni, donors and partners, highlighting WSFM progress and opportunities.Partner with Development and External Relations, Career Management and Corporate Relations and other School and University stakeholders to meet programmatic goals.Event Planning and Travel CoordinationCoordinate all WSFM-related classroom, speaker, and networking events. Obtain necessary approvals, process vendor payments, and reconcile IDT charges.Oversee event and travel logistics for 45 annual trips to New York, including company visits, alumni receptions, and council meetings.Marketing and CommunicationsDesign and manage WSFMs social media presence, including Instagram and LinkedIn WSFM Group activities in accordance with University and McCombs policy.Create creative, sophisticated yet professional content to highlight student and alumni achievements, promote events, and strengthen brand recognition.Ensure consistent messaging across all communications channels, including newsletters and external reports. Finance Department Administrative Operations:Front Office SupportOversee main office day-to-day operations which consists of answering telephone calls, assisting faculty with photocopying, room reservations, assisting students, maintaining equipment inventory, maintaining office supply inventory, making coffee, sorting and distributing mail, maintaining the department webpage, and supervising the student staff.Events and Seminar Series CoordinatorWork with faculty to coordinate the department's seminar series which consists of submitting prior approval paperwork (RTAs and OOEFs), making hotel reservations, scheduling meetings with faculty, and processing reimbursements using the McCombs Intranet.This position will also coordinate department events which may include creating invitations, tracking RSVPs, and processing contracts for catering or venue rentals.Purchasing and PaymentsInitiate purchases, payments, contracts, and POs for the department.Assist faculty with research-related purchases and travel reimbursements.Process vendor payments using the McCombs Intranet or ProCard.Other related functions as assigned
How this job compares
Set against the 466 open Office Administration jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- US median$48–65K/yr67 salary ranges
- US median$20–25/hr163 hourly ranges
- Openings
- Olive Jobs lists 46 open Office Administration jobs in Texas and 466 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- UNIVERSITY OF TEXAS AT AUSTIN (this employer)13 open
- Cintas7 open
- Texas A&M University System6 open
- Experience
- Office Administration postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 2 to 3 years (210 postings).
- Education
- 27 of the 466 open Office Administration jobs (6%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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