Senior Administrative Associate, Texas McCombs

Process and track purchasing and payment processes for CBHP and Honors Business Association. Process official occasion expense forms, purchase requests, purchase orders, vendor contracts and payments. Track event budgets and manage expenditures for over dozen accounts. Provide monthly account spending reports to CBHP leadership.Coordinate logistics of over 60 CBHP small and large-scale events that connect students with their peers, faculty, alumni and corporate partners. Research venues and reserve rooms. Work with caterers, hosts and vendors to secure orders and process payments, Manage event RSVPs and communication with participants.Coordinate travel processes, flight reservations and reimbursements for staff and student travel to recruitment, fundraising and development events and case competitions. Manage office equipment, supplies and promotional items.Serve as project manager for annual reports and BHP Directors' presentations. Prepare charts, graphs, PowerPoint slides, reports and statistics in anticipation of and in support of Directors' needs. Provide support for alumni and donor projects including chapter events, alumni record updating, alumni reports and alumni Advisory Board meeting weekend coordination and note recording.Interview, hire, train, and supervise student workers responsible for accounts receivable and data entry for Canfield Business Honors and Honors Business Association events. Oversee student workers processing of payments, including official occasion forms, Tracker reimbursements, and ProCard/Special Events Card transactions.Serve as the staff liaison for the Honors Business Association (HBA) student organization. Partner with the HBA leadership team to ensure adherence to university policies and organizational best practices. Provide guidance on event planning and operational compliance, informed by historical HBA programming and institutional knowledge. Support annual HBA leadership transitions by onboarding and advising new HBA officers.Other related functions as assigned.