Office Admin/Exec Assistant
Plano, TXJobSeen todaySeen in employer's feed today
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At a glance
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Job overview
The Administrative Assistant oversees Concur and Salesforce for O’Neil Digital Solutions, serving as a contact for vendors, teammates, and the Plant Manager on system inquiries. The role also supports office supplies for the Los Angeles office and provides administrative support to plant leadership. It includes system administration, user guidance, expense reporting, scheduling, and coordination with an offshore team.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
The Administrative Assistant is responsible for overseeing the Concur and Salesforce system within O’Neil Digital Solutions (ODS). This role will be the point of contact for vendors, teammates, and the Plant Manager for inquiries regarding both systems. In addition to this, the Administrative Assistant will support with maintaining office supplies for the Los Angeles ODS office.
Duties/Responsibilities: Provide comprehensive administrative support to the Plant Manager and Assistant Plant Manager. Responds to and resolves administrative inquiries and questions. Responsible for the administration of Concur and Salesforce, including but not limited monitoring accounts, providing support to users and being main point of contact with vendors. Manage and submit Ghost Card expense report. Create and maintain standard operation procedures, user guides, and reports. Train teammates on Concur and Salesforce system and provide guidance on inquiries. Ensure accuracy in transactions, research discrepancies, and provide timely resolutions. Delegate work assignments to offshore team. Coordinates and schedules travel, meetings, and maintains calendars. Assure discreet handling of all business in confidence. Special projects and other duties as assigned.
Skills and Requirements
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Ability to multi-task in a fast-paced environment and prioritize effectively.
Ability to work independently and be resourceful.
Three to five years of experience in an administrative role.
Experience supporting Concur and Salesforce is highly desirable
Strong analytical and problem-solving skills
Ability to work in a fast-paced multi-system environment Bachelor's degree preferred
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].
How this job compares
Set against the 1,767 open Administrative Assistant jobs on Olive Jobs, counted November 5, 2026.
- Pay
- This postingNot listed
- US median$51–66K/yr224 salary ranges
- Texas median$15/hr63 hourly ranges
- Openings
- Olive Jobs lists 151 open Administrative Assistant jobs in Texas and 1,767 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- Lone Star College40 open
- UNIVERSITY OF TEXAS AT AUSTIN21 open
- UTMB Health8 open
- Experience
- This posting asks for at least 3 years of experience; Administrative Assistant postings that state a minimum ask for 2 years at the median (899 postings).
- Education
- 119 of the 1,767 open Administrative Assistant jobs (7%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on November 5, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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