Accounting Support Assitant

Job Duties

Are you looking for meaningful work?

Interested in making a difference in your community? Come work for Sherburne County Health & Human Services!

This position is responsible for the maintenance, processing and preparation of difficult and complex accounts and reports in the Accounting Unit of a large Health & Human Services Agency. This position requires substantial knowledge of Agency programs and accessing information in various state computer systems to maintain an integral part of an extensive accounting operation.

Our Mission: The mission of Sherburne County Health and Human Services (SCHHS) is to promote and protect the health, safety, well-being, and self-sufficiency of Sherburne County residents.

Our Vision: It is the intent of the organization to provide human service programs to the residents of Sherburne County, designed to protect and enhance the lives of vulnerable populations (such as the developmentally disabled, children in need of protective services, vulnerable adults, mentally ill, and others).

This position is located at the Government Center in Elk River, MN. Our regular business hours are Monday-Friday 8:00am-4:30pm, though the department provides staff with flexibility in effort to strive for a desired work/life balance. Sherburne County is one of the fastest growing counties in Minnesota, where you can find a nice blend of suburban and rural life. If you are interested in bringing your skill and talent to a dynamic department in a growing community, we encourage you to apply for this great opportunity.

Learn more about our workplace culture and a brief overview of our employee benefits.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

These examples of typical duties do not include all possible tasks for this classification and do not limit the assignment of related tasks. Regular attendance according to the department's approved work schedule is required for all Sherburne County positions.

• General ledger receipt processing. Assign correct chart of account to incoming revenues. Troubleshoot unknown checks for receipting purposes. Track revenue source to assure full receipt of funds.

• Prepare various financial and statistical spreadsheets for fiscal supervisor and management team. Develop revenue and expenditure reports for specific programs and provide summaries upon request.

• Prepare bills and invoices in a manner that is acceptable by the Office of the State Auditor’s.

• Trouble shoot vouchers and payments with clients, vendors, and staff.

• Prepare and submit reports and claims to the state to procure reimbursement.

• Post journal entries.

• Maintain service agreement file which contains service agreement (contract) for each client receiving services.

• Approve service arrangements and service agreements and ensure proper pre-printed vouchers are available for vendors.

• Enable vendors’ use of electronic signing platform and send documents via this platform for vendor completion.

• Answer questions from vendors and staff regarding payment for services rendered.

• Consult with director to ensure payments are processed properly and within an allowable time frame.

• Ensure that case information and payment information are entered into the SSIS Fiscal system for payment to vendors and clients of Sherburne County. Accuracy is a must to ensure audit compliance as well as report computation.

• Work closely with vendors of the county regarding juvenile services, including but not limited to juvenile correctional facilities, residential treatment centers, and other similar vendors for the purpose of receiving invoices and processing payments to these vendors.

• Member of SSIS internal mentoring work group.

• Backup to other various accounting functions.

• Return phone calls within 24-48 hours.

• Prioritize work daily, weekly, and monthly to coincide with deadlines established by Federal, State and County rules.

• Recommend policy, procedure and protocol changes and enhance and advance the quality and timelines of the services.

• Create, maintain, and compile data for various spreadsheets and reports.

• Develop and maintain respectful and cooperative working relationships with clients, the public, providers, managers, and staff at all organizational levels.

• Confer regularly with and keep immediate supervisor informed on all important matters pertaining to assigned job accountabilities.

• Demonstrate by personal example the service excellence and integrity expected from all employees.

• Attend unit/agency meetings, training sessions/conference/seminars, etc. as they relate to division programs to expand knowledge and improve on specific skills. Share relevant information from training with unit.

• Develop and maintain a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position.

• Represent Agency on assigned task forces, committees, and work groups.

Minimum Education Required

Minimum Qualifications

An individual must meet the minimum qualifications as stated below to qualify for this position.

High School Diploma/GED or equivalent education plus work experience and 1 year of relevant administrative, direct customer service with the public or human services work experience or equivalent education plus work experience.

Preferred experience in a Federal, State, County, or City human services department.

Licensure: Valid MN driver's license.

Minimum Experience Required

Minimum Qualifications

An individual must meet the minimum qualifications as stated below to qualify for this position.

High School Diploma/GED or equivalent education plus work experience and 1 year of relevant administrative, direct customer service with the public or human services work experience or equivalent education plus work experience.

Preferred experience in a Federal, State, County, or City human services department.

Licensure: Valid MN driver's license.

Other training which is desirable for the position:

Medicaid Management Info System (MMIS)

MAXIS (computer system used by state and county workers to determine eligibility for public assistance and health care)

Social Service Information System (SSIS)

MN Information Transfer System (MN-ITS)

Providing Resources to Improve Support in Minnesota (PRISM)

Integrated Financial Management software (IFS)

PH Documentation System (PHDoc)

Microsoft Products - Excel, Word, Outlook, SharePoint

Supplemental Information

Desirable Knowledge, Skills, and Abilities

• Knowledge of standard office practices and procedures.

• Knowledge of accounting principles and practices, including accounts payable, accounts receivable, and general ledger functions.

• Knowledge of English grammar, punctuation, and vocabulary.

• Ability to operate office machines.

• Ability to organize and prioritize work in a timely manner.

• Ability to follow instructions and work independently.

• Ability to effectively communicate verbally and in writing.

Accountabilities Shared By All Employees

• Performs job responsibilities in a manner consistent with the County's vision, mission and values.

• Develops and maintains a thorough working knowledge of all department and county-wide policies, protocols and procedures that apply to the performance of this position.

• Develops respectful and cooperative working relationships with co-workers.

• Informs immediate supervisor of all important matters pertaining to assigned job responsibilities.

• Seeks opportunities for further personal growth and development.

• Represents the County in a professional manner to all internal and external contacts when doing the County's business.

• Complies with all rules and policies in order to maintain a safe work environment.

Shift

First (Day)

Number of Openings

1

Compensation

$24.68 - $29.64 / Hourly

Postal Code

55330

Job Type

Full Time

Place of Work

On-site

Requisition ID

2026-01754

Job Benefits

Sherburne County offers a comprehensive benefits package, including:

Medical (employee, employee + spouse, employee + child(ren), or family coverage). Monthly premiums for Employee only coverage are covered 100% by the county.

County Contributions to VEBA and HSA plans

Employer paid $25,000 Term Life Policy

Optional Benefits:

Dental Insurance

Vision Insurance

Additional Supplemental Life Insurance for self, spouse and child(ren)

Short-Term Disability

Long-Term Disability

Flexible Spending Accounts (Health Care Reimbursement and/or Dependent Care Reimbursement Account)

Accident Insurance

Critical Illness Insurance

Hospital Care Insurance

Deferred Compensation Plan

Tuition Reimbursement

Annual Paid Time Off accrual of 21 days to start, increasing up to a maximum of 33 days per year.

12 paid holidays

Paid Parental Leave

On-Site Well@Work Clinic available to Sherburne County Employees and Dependents covered under our plan.

Employee Assistance Program (EAP)

Public Employees Retirement (PERA)