Administrative Manager

Operations: Relieve the Chair of day-to-day operational decisions and manage the administrative functions of the department. This includes budgeting, financial operations and reporting. Serve as electronic office manager (EOM) and maintain OHS contacts list for the Department, including two centers (ERC, CCCSE) and the Option III program (Executive Ed.D.). Work closely with the Chair, department accountant, Dean's Office, and Provost in oversight of department budget. Review and Final approve documents, (deposits, transfers) for quality control and compliance at the department level and one center (ERC). Coordinate space needs for department faculty, staff, and students, working closely with the Dean's Office Facilities and ELP Procurement Coordinator. Responsible for annual departmental inventory certification. Coordinate faculty candidates, and special guest visits, including travel, itinerary, and event planning.Human Resources: Provide human resources functions for the department and the Option III program (Executive Ed.D.), reviewing appointments for compliance with relevant policies. Act as departmental HR Partner, I-9 partner, absence partner and timekeeper for the entire department. Process faculty, visiting scholars, and student (TA, GRA, GA) appointments. Review human resources and payroll costing data regularly to ensure proper use of funding, ensuring adjustments are done in a timely manner, and in accordance with funding stipulations. Plan, direct and update staff job descriptions. Serve as human resources contact for faculty and students.Faculty Affairs: Assist the Chair in all faculty matters. Coordinate the non-tenure track and tenured/tenure track recruitment process including advertising on the UT Faculty web site, reviewing the prior approval request documents (PAR), creating/editing offer letters in accord with the PAR, and monitoring funding commitments. Manage the annual promotion and tenure project cycle and ad hoc promotion and tenure committees. Manage other faculty review processes, such as comprehensive periodic review, faculty annual review, third year review, and peer teaching observations. Manage new faculty files, faculty recruiting documentation, reports, spreadsheets, and other administrative needs, including the management of FRA/SRA requests. Manage the tenured/tenure-track and non-tenure track merit process. Collaborate with Department Chair as it pertains to faculty financial implications, faculty fellowships, endowed academic positions, and new hire packages. Coordinate spring, summer, and fall faculty appointments.Staff management and Supervision: Supervise and manage administrative staff in department and assist with staff training, recruitment, on-boarding, and separation for direct reports. Primarily responsible for hiring, evaluating, and supervising student workers in coordination with Graduate Coordinator.Interdepartmental relations: Serve as liaison with the Dean's office, other departments on campus, professional organizations, etc. Counsels, advises, and interacts with faculty, staff and students on a variety of university policies. Interacts with research partners while effectively representing the department, college, and university in a manner that supports the department's strategic initiatives. Oversee the maintenance and updates of department web site.Records: Records management contact for department. Maintain staff and faculty personnel files.