Program Manager, Asia Policy Program

Executive Administrative Support: Act as the primary scheduler for the program director, managing complex internal and external calendars and coordinating domestic and international travel itineraries, including accommodations and expense reconciliation. Manage daily meeting schedules and maintain organized physical and digital filing systems. Prepare, proofread, and edit high-level correspondence, presentations, and reports.Event Planning and Speaker Series Execution: Plan and execute 3-5 speaker events each semester, overseeing all logistics including venue booking, contract negotiation, catering, and audio-visual support. Manage full guest experience for visiting dignitaries and speakers, including travel, ground transportation, and specialized programming (e.g., student sessions or private dinners). Lead the planning for 2-3 conferences and special events each year, to include preparing and organizing conference materials, managing participant selection and outreach, and managing event setup and registration to ensure seamless execution. Coordinate closely with the Clements Center staff for scheduling, marketing, logistics, financial transactions, and budget.Financial Management and Budgeting: Develop and maintain budgets for assigned programs, providing regular updates on expenses to leadership. Process purchase and payment requests, create travel authorizations, and reconcile procurement credit cards in strict accordance with University policies. Coordinate with the staff accountant and external vendors to ensure timely payments and financial transparency. Prepare draft documentation of program finances for director review and grant reporting.Marketing, Outreach, and Leadership: Collaborate with the Communications Team to implement marketing strategies across social media, ensuring high visibility for program-led and co-sponsored events. Coordinate with external co-sponsors to integrate logos and branding. Manage the creation of promotional materials, podcast recording, and event photography.Other Duties as Assigned.