Payroll Specialist (BOCES)

MAJOR RESPONSIBILITIES:

This position oversees and performs payroll operations for numerous school districts with responsibility for the accurate processing and maintenance of payroll records and employee payroll data. Responsibilities include processing bi-weekly payrolls; reviewing payroll changes, deductions, salary adjustments, and account coding; and preparing payroll, retirement, tax, and related financial reports. The role ensures compliance with Federal, State, and local payroll regulations while supporting accurate payroll reporting, reconciliations, and internal controls. Work also involves coordinating payroll activities across multiple departments, maintaining payroll schedules, reviewing payroll calculations for accuracy, and resolving payroll discrepancies to support efficient payroll operations across school districts. Key responsibilities include:

• Processes and maintains employee payroll records including salaries, deductions, payroll changes, and related employee database information;

• Processes bi-weekly payrolls and coordinates pay period activities across multiple departments, including account coding; Examines and reviews payroll change reports and payroll calculation sheets to ensure payroll accuracy and consistency;

• Reviews payroll calculation sheets prepared by payroll clerks;

• Prepares monthly retirement system reports, quarterly IRS and NYS filings, ACA-related reporting, W-2 reporting, and other required payroll reports;

• Assists in preparing annual pay calendars, pay schedules, and pay frequencies in coordination with school districts;

• Interprets and implements payroll processing updates, including retirement system and regulatory reporting changes;

• Prepares workers' compensation filings and related documentation;

• Performs payroll reconciliation functions including payroll to General Ledger and payroll encumbrance processes;

• Ensures compliance with Federal, State, and local laws, regulations, and payroll reporting requirements;

• Acts as liaison between school district personnel, government agencies, retirement systems, banks, and other external contacts;

• Performs other duties as assigned related to Payroll Specialist functions, typical activities, and minimum qualifications.

Job Qualifications

MINIMUM QUALIFICATIONS:

A.) Graduation from a regionally accredited or New York State registered college of university with a Bachelor’s degree in Business Administration, Accounting Finance, or closely related field and one year of experience maintaining payroll records or financial accounts and records;

B.) Graduation from a regionally accredited or New York State registered college of university with an Associate’s degree in Business Administration, Accounting Finance, or closely related field and three years of experience maintaining payroll records, or financial accounts and records;

C.) Graduation from high school or possession of an equivalency diploma and five years of experience maintaining payroll records, or financial accounts and records;

D.) An equivalent combination of training and experience as defined by the limits of A), B) and C) above.

*Broome County Civil Service Exam Required.

Civil Service Title: Payroll Specialist (BOCES)

Job Number: 26-184