Administrative Associate

Serve as a ProCard holder and process/reconcile ProCard. Ensure payments are accurate and processed efficiently to meet University payment deadlines.Coordinate and process purchasing for EDP, including but not limited to UT Market, PointPlus, Amazon, and Procurement Card transactions. Process PIFs and GGV documents as needed.Serve as the primary point of contact and resource on University purchasing policies and procedures, ensuring compliance and advising faculty/student/staff as needed. Act as liaison with the Office of Accounting, Purchasing, Accounts Payable, and external vendors. May process a high volume of transactions under tight deadlines.Responsible for processing faculty/student/staff travel authorizations, reimbursements, OOEF, entertainment expenses and payment documents. Handle departmental voucher processing (including but not limited to VP1, VP2, VPE, VP5, VP7, VC1, correction vouchers, wire transfers) and other accounting documents as needed. Work with vendors to resolve invoicing errors/issues.Ensure compliance with University policies and procedures and monitor documents through final approval. May process a high volume of documents under tight deadlines.Coordinate support for internal-funded projects to include issuing participant incentives and reconciliations. Manage cash advance requests, supporting documentation and reconciliations. Assist faculty with contract submission and track expiration timeline. Maintain departmental equipment inventory database. Conduct annual equipment inventory and prepare reports for submission. Receive deliveries and retrieve mail. Other duties as assigned.