Finance Administrative Associate

Organization: Manage the departmental invoice mailbox, receiving and reviewing vendor invoices to ensure accuracy and completeness.Log invoices into the internal payment tracking system and communicate vendor payment terms.Research and respond to vendor payment inquiries, and work with vendors to establish direct deposit.Verify funding availability on contracts to ensure payments can be processed and communicate payment settlements to priority vendors.Payment Processing: Verify that the invoice matches purchase orders and receipt of goods/services.Resolve discrepancies in invoice amounts, purchase orders, or receipt records by collaborating with internal departments and vendors.Execute payment transactions in accordance with vendor terms and deadlines to avoid penalties.Track outstanding invoices and escalate issues to prevent delays.Compliance and Documentation: Ensure processes align with university, state, and federal regulations, including record retention policies.Other Duties as Assigned: Continuous professional development to serve as backfill in other areas as business needs require.