Business Administrative Associate, Department of Theatre and Dance
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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At a glance
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Job overview
The Business Administrative Associate supports the Department of Theatre and Dance with procurement, travel, entertainment, and revenue-processing activities. The role processes vouchers, purchase orders, payments, travel requests, and reimbursements; maintains accounts and logs; coordinates purchases and reservations; and supports department events and income tracking. It also leads annual inventory certification and provides backup to other administrative roles.
Skills & qualifications
Skills
Full job description
Process expense vouchers and purchase orders. Oversee orders, deliveries, distribution of items, and process inventory self-tagging when required. Maintain procurement card logs and process payments for all department credit cards. Setup and maintain direct bill accounts. Setup new vendors, direct deposit accounts and coordinate check pick up when needed. Assist with computer and classroom technology purchases with the College of Fine Arts ITS team. Support state contracted purchases and gather bids when required.Prepare and process all faculty, student, and staff travel requests and reimbursement payments. Support the tracking and payment of faculty/student travel grants and faculty/staff cash advances. Facilitate travel, lodging, and rental car reservations with faculty. Stay apprised of travel rules and provide travel policy updates and guidance as needed (in collaboration with finance team). Serve as backup to department for travel card reconciliation.Prepare and process entertainment vouchers. Setup direct bill and meal delivery accounts. Support the processing of catering contracts. Work closely with the Events Coordinator on department events. Stay apprised of entertainment policy updates and advise as needed (in collaboration with finance team).Receive, deposit cash, and maintain cash log. Process and document summer program, Drama for Schools, department events, season ticketing, and costume rental income.Lead annual inventory certification and assist with other special projects as assigned. Serve as a backup to the Accounts Manager and Senior Administrative Associate (Guest Artist Liaison). Other related functions as assigned.
How this job compares
Set against the 5,142 open Procurement jobs on Olive Jobs, counted October 27, 2026.
- Pay
- This postingNot listed
- Texas median$95–150K/yr181 salary ranges
- Texas median$31–40/hr27 hourly ranges
- Openings
- Olive Jobs lists 534 open Procurement jobs in Texas and 5,142 across the US. 4% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- SpaceX103 open
- Amazon43 open
- Lockheed Martin27 open
- Experience
- Procurement postings that state a minimum ask for 5 years of experience at the median; the middle half ask for 3 to 7 years (4,027 postings).
- Education
- 2,405 of the 5,142 open Procurement jobs (47%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 27, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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