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Bid Coordinator

Fluxco

Austin, TXFull-timePosted 3mo agoStill listed 1 day ago

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At a glance

Compensation
No compensation found
Location
Austin, TX
Schedule
Full-time
Work Authorization
Not specified

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Job overview

Fluxco is hiring a Bid Coordinator. Fluxco is seeking a Bid Coordinator to manage the complex process of securing transformer bids from utilities and public agencies. This role involves navigating RFP portals, ensuring compliance, and submitting timely, accurate bids. The coordinator will be responsible for transforming a challenging bidding landscape into a streamlined, successful pipeline, contributing to Fluxco's ability to win contracts for rebuilding the grid.

Key focus areas include Monitor bid platforms for relevant transformer and substation-equipment solicitations, Maintain a tracker of open opportunities including agency, scope, and due dates, and Read RFPs, ITBs, and RFQs to extract critical specifications and requirements.

Successful candidates bring 1–3 Years Coordination Experience. Important skills include BidNet Direct, GovWin, PlanetBids, Bonfire, DemandStar, and Precision Under Deadline.

Skills & qualifications

RequiredNice to have

Skills

BidNet DirectGovWinPlanetBidsBonfireDemandStarPrecision Under DeadlineOrganizationSelf-Starter

Qualifications

1-3 Years in Coordination, Procurement, Proposal, or Bid RolePublic-Sector or Government Bidding Experience

Full job description

Job Summary Utilities and public agencies buy transformers through a maze of RFP portals, compliance forms, and approved-vendor lists—and they move on their own clock. We need someone to turn that maze into a clean, fast pipeline of bids Fluxco can win. You'll find every relevant transformer solicitation, read the fine print, and get a fully compliant bid out the door on time—every time. It's exacting work: in public bidding, one missing form or a late upload loses the deal no matter how good the price. Get it right and you open a channel most startups can't touch—the utilities and agencies rebuilding the grid.

Core Responsibilities

  • Monitor bid platforms—BidNet Direct, GovWin, PlanetBids, Bonfire, DemandStar, and utility supplier portals—for every relevant transformer and substation-equipment solicitation.
  • Maintain a clean tracker of open opportunities: issuing agency, scope, MVA/kV ratings, due dates, bond and registration requirements, and status.
  • Read each RFP, ITB, and RFQ closely and pull out what matters—specs, certifications, delivery terms, qualification criteria, and required forms.
  • Assemble fully compliant bid packages, formatted to each solicitation's exact submission rules.
  • Pull the inputs you need from across Fluxco—quotes and lead times from supply, technical specs from engineering, pricing sign-off from leadership.
  • Manage every submission to the deadline: portal registrations, uploads, confirmations, and a clean record of wins, losses, and debriefs. Requirements
  • Experience: 1–3 years in a coordination, procurement, proposal, or bid role—public-sector or government bidding a real plus.
  • Precision under deadline: You're relentless about detail and you don't miss dates. Compliance in public bidding is pass/fail, and you treat it that way.
  • Organization: You can run dozens of live solicitations at once without losing the thread, and you build trackers other people can actually use.
  • Self-starter: You'll stand up this desk reporting straight to the Head of Sales—comfortable owning a process without a manager hovering.

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