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Executive Administrative Assistant

Intiva Health

Austin, TXJobPosted 7mo agoSeen in employer's feed 4 days ago

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At a glance

Compensation
No compensation found
Location
Austin, TX
Work Authorization
Not specified

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Job overview

Intiva Health is hiring an Executive Administrative Assistant. Intiva Health is seeking an Executive Administrative Assistant to support daily office operations in Austin. The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and effective communication abilities. This role involves fielding communications, coordinating scheduling, organizing resources, liaising with visitors, and facilitating executive-level tasks.

Key focus areas include Field inbound communications and route to appropriate internal parties., Coordinate scheduling for internal and external stakeholders., and Organize and maintain processes for files and office supplies..

Successful candidates bring High School Diploma. Important skills include Organizational Skills, Attention To Detail, Communication, Time Management, Fast-Paced Environment, and Positive Attitude.

Skills & qualifications

RequiredNice to have

Skills

Organizational SkillsAttention to DetailCommunicationTime ManagementFast-Paced EnvironmentPositive AttitudeHigh-Energy AttitudeResourcefulnessCreativityProblem-SolvingPrintersFax MachinesProjectorsMicrosoft OfficeExcelPowerPoint

Qualifications

High School Diploma1-2 Years Administrative Assistant Experience

Full job description

Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

  • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.

  • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.

  • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.

  • Liaise with visitors - Act as point person for office guests.

  • Communicate policies and procedures - Alert employees of new processes, rules and regulations.

  • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

  • High school diploma

  • 1-2 years experience as an administrative assistant, secretary or receptionist preferred

  • Strong organizational, communication, and time-management skills

  • Proven ability to work in a fast-paced environment

  • Positive, high-energy attitude

  • Resourcefulness, creativity, and problem-solving skill set

  • Familiarity with office equipment (i.e. printers, fax machines, projectors)

  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

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