Associate Recruiter

The Associate Recruiter supports the full talent acquisition lifecycle with a strong focus on operational excellence, candidate experience, and process scalability.Recruitment Operations and SupportCreate, post, and maintain clinical and non-clinical job requisitions in Workday, ensuring accuracy, compliance, and alignment with approved hiring plans.Support recruiters and hiring managers with applicant management, interview coordination, candidate communications, and recruitment audits.Monitor and manage handoffs between recruitment, offer, and onboarding to ensure a seamless experience for candidates and internal stakeholders.Serve as an operational partner to ensure recruitment activities adhere to internal controls, reporting requirements, and governance standards.Offer Letter Preparation and Audit SupportPrepare, review, and audit offer letters to ensure accuracy, consistency, and alignment with approved compensation, job classifications, and institutional guidelines.Partner with recruiters, HR partners, and hiring manager teams to resolve discrepancies prior to offer release.Track offer status, approvals, and execution timelines to support hiring speed and compliance.Support continuous improvement of offer processes and documentation as the TA function scales.New Hire Onboarding and Employee ExperienceSupport the new hire onboarding experience by ensuring timely and accurate transition from accepted offer to onboarding initiation.Monitor onboarding milestones and proactively identify gaps that could impact the candidate or new employee experience.Partner with HR operations and hiring departments to improve communication, clarity, and readiness for Day One.Contribute to enhancements in onboarding workflows, templates, and communications as part of a growing academic medical center.Sourcing, Marketing and EventsSupport sourcing for hard-to-fill roles using LinkedIn, job boards, professional associations, and targeted outreach.Assist with recruitment marketing initiatives, employer branding, and social media strategies.Coordinate and participate in job fairs and hiring events representing Dell Medical School, UT Health Austin, and the future UT Medicine academic medical center.Data, Reporting and Process ImprovementPrepare recruitment and onboarding reports using Microsoft Forms, Smartsheet, Excel, and related tools.Support data visualization and analysis related to time-to-fill, offer acceptance, onboarding progress, and workforce trends.Identify process improvement opportunities across recruitment, offer, and onboarding workflows.Assist with documentation of SOPs, workflows, and best practices within Talent Acquisition Operations.Customer and Stakeholder SupportProvide support to recruiters and hiring managers on recruitment processes, candidate pipelines, offer timelines, and onboarding expectations.Serve as a trusted, service-oriented partner while balancing compliance, accuracy, and candidate experience.What Were Looking ForThis role is a strong fit for someone who is:Early in their HR or recruiting career and eager to learn end-to-end TA operationsMission-driven and excited to help build a new academic medical centerDetail-oriented, data-informed, and process-mindedInterested in long-term growth in Talent Acquisition Operations, Recruiting, or Workforce PlanningKnowledge, Skills and AbilitiesFoundational knowledge of recruiting, HR operations, or employment practices.Strong written and verbal communication skills.Ability to analyze recruitment and onboarding metrics and identify trends.Comfortable managing multiple priorities in a fast-paced, evolving environment.Proficient with Microsoft Office tools (Excel, Word, PowerPoint, Outlook).Demonstrated initiative, curiosity, and commitment to professional development.