HR Specialist

Hourly Rate: Min of $22.20 Pay Grade: 780 Work Days: 226

Primary Purpose: Provide day-to-day support for the Human Resources Department. Maintain personal and departmental confidence through professionalism and confidentiality. Participate as a team member to support the mission of Plano ISD and the HR Department.

QUALIFICATIONS Education/Certification:

• High school diploma or equivalent

Special Knowledge/Skills:

• Excellent organizational, interpersonal and communication (verbal and written) skills
• Proficiency in Microsoft Office software (including Word, Excel and Outlook), Internet/web navigation and file maintenance
• Ability to handle multiple tasks effectively and continuously
• Basic math skills
• Emphasis on accuracy and attention to detail

Experience:

• Minimum of two years of experience in human resources, customer service or other related work functions that support business operations (preferred)
• Three years of advanced clerical experience (preferred)

Major Responsibilities and Duties:

• Analyze and compare reports for accuracy, using various data sources
• Prepare and maintain accurate and complete records on forms, spreadsheets and other databases
• Provide exemplary customer service support to applicants, employees and other customers regarding system processes
• Maintain and organize files and documents (paper and electronic) pertinent to employee records, and assist with scanning all documents
• Maintain confidentiality of employee information and records
• Develop proficiency in use of human resources management and electronic data management software used by the district
• Comply and stay informed of all state and district policies and regulations concerning primary job functions
• Participate in the development of supplemental guidelines for existing procedures, as needed
• Contribute to the team by assisting other departmental areas, and cross train to provide back-up assistance for other individuals in the Human Resources Department.

Those responsibilities may include but are not limited to:

• Assist with the placement, tracking and support of associate teachers, student teachers and observers
• Verify and track certifications
• Maintain position control system in an accurate and timely manner
• Reconcile job descriptions with position control to ensure that there is a job description for every job
• Process new hire paperwork including criminal history information, references, and other application materials
• Process separations and manage separated employee files
• Assist with substitute management
• Prepare and distribute or post job vacancy announcements and advertisements
• Prepare correspondence, forms, and reports according to district standards and requirements
• Assist with the preparation and distribution of employment contracts
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff
• Greet visitors and assist employees and applicants to complete applications and required paperwork
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment/Software Used:

• Computer, printer, copier, fax, telephone, microfiche, scanner and calculator

WORKING CONDITIONS Mental Demands:

• Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; work with frequent interruptions

Physical Demands/Environmental Factors:

• Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM111226