Scheduling Specialist - Cardiothoracic Surgery
Remote · USFull-time$18.89–27.81/hrSeen todaySeen in employer's feed today
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At a glance
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Job overview
The Scheduling Specialist coordinates inpatient and outpatient procedures for Virtua Health’s cardiothoracic surgery department. The role schedules surgical procedures, supports patient flow and admissions, communicates preparation instructions, and helps ensure accurate patient identification and medical records. It also handles department communications, data entry, reporting, office upkeep, and staff orientation. The position is fully remote for candidates residing in specified states.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
100% Remote
100% Remote
Full time
R1064266
At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations (https://www.virtua.org/locations) , we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program (https://www.virtua.org/about/eat-well) , telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.
Location:
100% Remote
Currently Virtua welcomes candidates for 100% remote positions from: AZ, CT, DE, FL, GA, ID, KY, MD, MO, NC, NH, NJ, NY, PA, SC, TN, TX, VA, WI, WV only.
Remote Type:
100% Remote
Employment Type:
Employee
Employment Classification:
Regular
Time Type:
Full time
Work Shift:
Day Shift - 12 Hr (United States of America)
Total Weekly Hours:
40
Additional Locations:
Job Information:
Summary:
Schedules inpatient or outpatient procedures.
Informs patients and physician office of prep instructions or other test requirements.
Correctly identifies the patient, matches medical records, and facilitates hospital care.
Position Responsibilities:
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Responsible for the organized flow of patients throughout the department by accurately inputting surgical procedures and preference cards, orders.
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Acts as the key contact within the department for coordinating the admission process and scheduling surgical procedures.
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Alerts facilitator of current or potential problems and assists in resolution.
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Handles a high volume of incoming and outgoing communication from the unit while providing excellent customer service.
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Maintains medical records, stat reports, enters data into multiple data bases, and runs reports as required.
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Maintains office supplies and equipment.
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Assists in orienting new staff on scheduling and data collection processes.
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Assists with unit coverage as needed.
Position Qualifications Required / Experience Required:
Previous medical clerical experience.
Understanding of medical terminology.
Computer user proficiency (data entry).
Clear communication skills.
Professional phone demeanor.
Required Education:
High School Diploma or equivalent required.
Hourly Rate: $18.89 - $27.81 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.
Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
For more benefits information click here (https://view.publitas.com/kelly-1/virtua-staffing-agency-benefit-guide-2026/page/1) .
Be Well, Get Well and Stay Well
That's our mission.
We’re dedicated to offering the best quality care through our extensive range of services and facilities.
Our doctors, clinical practitioners, and administrative staff are a respectful, caring team of professionals committed to providing world-class quality healthcare.
We continually work to be your premier choice of health and wellness in South New Jersey.
How this job compares
Set against the 1,225 open Administrative jobs on Olive Jobs, counted November 13, 2026.
- Pay
- This posting$18.89–27.81/hr
- US median$19–24/hr564 hourly ranges
This range's midpoint, $23.35/hr, is 6% above the US median midpoint ($22/hr) — in the middle half of Administrative hourly ranges across the US.
- Openings
- Olive Jobs lists 1,225 open Administrative jobs across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most across the US
- CARMAX55 open
- Staff Management | SMX35 open
- HealthcareSupport Staffing31 open
- Experience
- Administrative postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (574 postings).
- Education
- This posting asks for a high school diploma; 757 of the 1,225 open Administrative jobs (62%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 13, 2026. Figures based on too few postings are left out.
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