Manager, Program (Non-Supervisory)-Nursing Development & Alumni Relations

JOB DESCRIPTION

The University of Maryland, Baltimore, School of Nursing seeks a highly organized, collaborative, and solutions-oriented professional to serve as Program Manager for Advancement (C2-Contractual). This position will report to the Associate Dean of Development and Alumni Relations. The Program Manager for Advancement provides program and operational leadership for the systems, projects, and processes that support fundraising, alumni engagement, donor relations, and broader advancement priorities. The position serves as a central point of coordination across the Development and Alumni Relations office, ensuring that complex initiatives, recurring responsibilities, and day-to-day operations are well organized, strategically aligned, and effectively executed.

The Program Manager for Advancement will lead and strengthen advancement infrastructure, manage cross-functional projects, and establish efficient and sustainable workflows. The role is a combination of project management, data and systems coordination, financial and administrative operations, and implementation of strategic initiatives.

Our ideal candidate will be an exceptional project manager and problem solver who understand the big picture and the details, can independently manage multiple priorities, build effective systems and processes, and collaborate successfully with colleagues across the School and University.

RESPONSIBILITIES

Primary Duties and Responsibilities

• Lead special projects and recurring initiatives from planning through completion, establish timelines, responsibilities, workflows, deliverables, and follow-up.

• Develop, document, and maintain systems and standard operating processes that strengthen coordination, continuity, and accountability across development, alumni engagement, stewardship, annual giving, events, communications, and related advancement functions.

• Coordinate fundraising and prospect-management activity, including proposal and opportunity tracking, meeting preparation, briefing materials, follow-up, and other activities that support effective portfolio and pipeline management.

• Coordinate advancement data, reporting, and Customer Relationship Management (CRM) processes; develop dashboards, trackers, calendars, and other management tools that provide accurate, actionable information on fundraising activity, constituent engagement, deadlines, and progress toward goals.

• Manage operational components of annual giving and alumni engagement communications, including production schedules, audience and data coordination, project timelines, vendor or partner coordination, and performance tracking.

• Coordinate the operational infrastructure for Board of Advisors and Alumni Council, including meeting calendars, agendas and materials, membership records, briefing preparation, logistics, minutes or action items, and follow-up, in partnership with staff responsible for constituent relationships.

• Manage core office business operations and administrative workflows, including budget tracking, invoices and purchasing, contracts and vendor coordination, shared calendars and deadlines, records and files, supplies and inventory, and other processes necessary for efficient day-to-day advancement operations.

• Assess advancement workflows and operational needs; implement improvements that streamline processes, clarify responsibilities, strengthen use of technology and data, reduce duplication, and create sustainable infrastructure for the office.

• Manage special projects and emerging strategic priorities identified by the Associate Dean and Director, including time-defined initiatives designed to strengthen advancement capacity, constituent engagement, stewardship, and philanthropic outcomes.

QUALIFICATIONS

Minimum Qualifications

Education: Bachelor’s degree

Experience: Four (4) years of program oversight including program planning, budget, and coordination

Supervisory Experience: N/A (non-supervisory)

Preferred Qualification

Certification/Licensure: Project Management Professional (PMP) Certification preferred

Two (2) years of experience in administrative, business operations, and/or advancement work

Experience in higher education, advancement, project or program management, or a related field

Experience with Customer Relationship Management (CRM) systems, databases, project management tools, reporting systems, or other technology used to manage complex programs.

Knowledge, Skills, and Abilities

Exceptional organizational and project management skills, with demonstrated ability to manage multiple complex projects and deadlines simultaneously.

Strong analytical and problem-solving skills and an interest in developing efficient systems and processes.

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems.

Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently.

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery

ABOUT US

The University of Maryland, Baltimore (UMB) is Maryland’s public health, law, and human services university. Six professional schools and the interdisciplinary Graduate School confer the majority of health care, human services, and law professional degrees in Maryland each year.

Our goal is to support the University’s mission of education, research, clinical care, and public service by amplifying UMB’s voice as a thought and action leader, and to enhance goodwill in the communities and people with whom we engage. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request (https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/) . You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination (https://www.umaryland.edu/policies-and-procedures/library/administration/policies/vi-100c.php) for more information.

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Regular and contractual employee are eligible for a comprehensive benefits package (https://www.umaryland.edu/media/umb/hr/new-employees/pdfs/summaryofbenefits-05.09.23-final.pdf)

ABOUT THE TEAM

The University of Maryland School of Nursing was founded in 1889 and is one of the premier nursing schools in the country. As a catalyst for creativity and collaboration, we engage diverse groups of professionals, organizations, and communities in addressing local, national, and global health priorities. Together, faculty, staff, and students create a rich and vibrant working and learning environment where knowledge is created and shared.

Job Identification: 643

Job Category: Program Management

Job Schedule: Full time

Expected Salary 85,500-95,000, Commensurate with education and experience

SOAPF 105-08150000-000000-SN120000-470

JobType Contractual