Administrative Associate, Faculty Affairs

Manage the faculty procurement card (ProCard) process, including transaction review and reconciliation process.Compile and process honoraria payments for guest speakers, visiting faculty, and collaborators, coordinating with Business Affairs to ensure timely and accurate disbursement.Coordinate and facilitate all travel-related processes for current, prospective, and guest faculty, including airfare, lodging, per diem, and reimbursements, in accordance with university and state travel guidelines.Prepare and submit Travel Authorization Requests (TARs) and Travel Reimbursement documents in DEFINE.Purchase faculty books, instructional materials, and office supplies using UT Market Amazon, and other University approved sites.Plan, organize, and coordinate internal and external faculty conferences, symposia, and academic events, including scheduling, logistics, speaker coordination, and on-site support.Manage FAC office space, overseeing hospitality, office inventory, and supply orders. Track inventory levels and reorder supplies as needed to ensure smooth daily operations. Maintain organization of shared office spaces and ensure readiness for meetings and visitors.Serve as the first point of contact for visitors, faculty, and students at the front desk, providing information, answering inquiries, and directing individuals to appropriate offices.Act as a resource and liaison between the Undergraduate Studies Office, Business Affairs, and Faculty Affairs, communicating updates, policy changes, and procedural information as needed.Other duties as assigned.