Administrative Associate
Austin, TXJobSeen todaySeen in employer's feed today
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At a glance
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Job overview
The Administrative Associate provides daily front desk coverage and routine administrative support for Faculty Affairs. The role coordinates faculty and visitor travel, supports honoraria and guest payments, assists with purchasing and Procard reconciliation, maintains tracking systems and SharePoint content, and helps organize academic events and visits. It also maintains office supplies, shared spaces, contact lists, and procedures while working with SCL staff and University offices.
Skills & qualifications
Skills
Full job description
Provide consistent daily front desk coverage; greet and assist faculty, staff, students, and visitors; respond to inquiries; manage correspondence and scheduling; and route requests appropriately.Coordinate routine faculty and visitor travel, including collecting traveler information, arranging airfare and lodging, and assisting with travel authorizations and reimbursements.Support honoraria and guest payments by collecting required documentation, communicating with recipients, and preparing materials for processing.Serve as backup to the Senior Administrative Associate for faculty purchasing, including books, supplies, and event materials. Assist with Procard reconciliation by collecting receipts and preparing documentation for review.Maintain Faculty Affairs tracking systems, process Student Associate request sheets, and follow up on outstanding requests.Update the Faculty Affairs SharePoint page and prepare related event emails under the direction and review of the Senior Administrative Associate for Business Affairs and Faculty Affairs.Assist with logistics for faculty conferences, job talks, guest visits, and other academic events. Complete assigned tasks related to reservations, catering, materials, setup, hospitality, and on-site support.Assemble itineraries and visitor packets using established templates, incorporating confirmed schedules, travel details, and other visit information.Maintain office supplies, organize shared spaces, prepare meeting and visitor areas, and keep contact lists and office procedures current.Work with SCL staff and University offices to complete routine administrative tasks. Assist with Student Associate workflow and Faculty Affairs projects under the Senior Administrative Associates direction.Perform other related duties as assigned.
How this job compares
Set against the 3,937 open Administrative Support jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- Texas median$50–66K/yr30 salary ranges
- Texas median$18–23/hr73 hourly ranges
- Openings
- Olive Jobs lists 443 open Administrative Support jobs in Texas and 3,937 across the US. 2% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- UNIVERSITY OF TEXAS AT AUSTIN (this employer)130 open
- UTMB Health30 open
- Baylor Scott & White Health23 open
- Experience
- Administrative Support postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (2,028 postings).
- Education
- 140 of the 3,937 open Administrative Support jobs (4%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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