Director of Administration

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Job ID374800

LocationTwin Cities

Job FamilyAdministration

Full/Part TimeFull-Time

Regular/TemporaryRegular

Job Code9352AO

Employee ClassAcad Prof and Admin

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About the Job

The Director of Administration provides oversight for the Office of General Counsel and its affiliated units: Athletic Compliance, Data Access and Privacy, and Clery Compliance. This role encompasses responsibility for financial management, human resources,and general management across all units. The position involves managing the administrative functions of the office and direct supervision of five members of the support staff. The incumbent serves as a member of the departmental management team, ensuring that all departments adhere to the University's administrative policies and processes, and participates in University-wide groups such as Resource Responsibility Centers (RRC) leaders and EFS Cluster Directors. Given the legal and compliance matters handled by this office, maintaining the utmost confidentiality is essential.

This is a hybrid, 100% time, 12 month, P&A position with required on-site work on Tuesdays and Wednesdays and remote work on the other days of the week. OGC employees working remotely are expected to work in the Minneapolis - Saint Paul metropolitan area so they will be able to come into the office if needed.

Financial Management 40%

Preparation and management of annual budget; timely reporting of financial position to the management team;

Serve as the Chief Financial Manager, Resource Responsibility Center (RRC) manager; EFS Cluster Director;

Purchasing manager for goods and services, and professional services. coordinate RFIs, RFPs, and exception to bid requests

Management of payments to legal firms and outside attorneys; reporting on outside legal spending and verification of compliance of legal fees spending within University departments; coordinating with the Vice President and Budget Director on reimbursement of legal fees and settlement funds received by the University.

EFS approver/Finance Operations Center Requests

Vendor Payments,

Travel Expenses,

Procurement Card

Journal Entry Approvals

Requisition Approvals

Position Management/Position Budgeting

Payroll Audit

Coordination of timely and accurate payments of legal settlements negotiated by OGC attorneys;

Respond to internal audit requests

Coordinate of annual billing and quarterly reimbursement request to RUMINCO

Research, interpretation, development and implementation of University policies related to OGC fiscal activities.

Human Resources Management/Supervisory/Staff Management 30%

Exercise full range of supervisory authority and responsibilities for direct reports including hiring, promotion, assignment, discipline, rewards, and direction of the work of employees;

Performance evaluation of all direct reports;

Conduct and organize regular staff meetings with direct reports;

Serve as hiring manager and chair the selection committee for new hires of direct reports;

Serve as OGC HR Lead and point of contact with Morrill Hall Shared Services Team;

Submit all HR related service requests to the HR Operations Service Desk.

Coordinate and manage recruiting, hiring and orientation process for new, permanent and temporary OGC employees

Manage and coordinate OGC's annual performance evaluations process and related annual salary increases

Coordinate Employee Engagement process

Ensure that OGC staff complies with University and OGC policies and processes.

OGC General Management 30%

Serve as a member of the OGC management team; participate in bi-weekly OGC management meetings, including preparation of agenda;

Coordinate the agenda for monthly OGC all-staff meetings; present OGC management agenda items; arrange for guest presentations

Supervise the organization of office events such as attorney and support staff retreats, luncheons, recognition events, summer picnics; retirement recognition events

Responsible for upkeep of OGC Google Groups and members, shared calendars, departmental email accounts and sponsored email accounts

Request deprovisioning of email accounts

Serve as Website Digital Accessibility Coordinator (WEDAC)

Coordination and completion of surveys and requests for information by other universities and professional organizations;

Serve as OGC POC for University strategic initiatives that impact Finance, HR and Facility functions, i.e. PEAK, centralized billing, TRIRIGA facility software.

Coordinate annual REPA reporting cycle and updates; coordinate delegations of authority assignments

Technology management

responsible for purchase and deployment of appropriate hardware and software, multifunction machines, and other technology

Serve as the departmental IT liaison; coordinate IT related issues through central OIT by recommending and proposing technology solutions and/or products.

Daily troubleshooting of technology issues

Coordinate technology support with Desktop Support professionals

Deploy technology solutions to new employees, temporary/casual employees, law clerks and contractors

Space Management

Serve as RRC facility lead and departmental Facility Rep

Liaison with building management management for physical space; serve as the space coordinator for the department.

Complete annual space survey audits

Coordinate digital phone, voice and data changes and upgrades

Coordinate building card access

Project Management

Timely management and completion of departmental projects.

office construction and remodeling of spaces

office relocations and moves;

Ergonomic modifications to offices and workspaces

Large purchases of office equipment or furnishings

Qualifications

Required Qualifications:

• BA/BS with at least 8 years of experience and prior oversight of a department or cross-disciplinary team.

• Supervisory experience: provide direction and strategic guidance to others.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Proficiency in Google Workspace (Gmail, Calendar, Drive)

• Excellent organizational and time-management skills

• Strong attention to detail and accuracy

• Excellent written and verbal communication skills

• Ability to exercise considerable judgment and discretion in dealing with confidential and sensitive issues.

• Ability to work independently and as part of a team

• Strong multitasking and prioritization skills

• Professional demeanor and strong client service skills

• Ability to track and manage multiple deadlines effectively

Preferred Qualifications:

• Prior University of Minnesota experience

Experience with the University's Enterprise Financial System (EFS) or similar financial enterprise system;

Experience with University's Financial Operations Center (FinOps) and submitting requests

Experience with the University's Human Resources Operations Center and Talent Acquisition Center for Expertise and submitting requests

• Higher education administration experience

• Experience with document management software

• Master's degree in business or public administration

Pay and Benefits

Pay Range: $91,805 - $127,337 ; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off

Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

Low-cost medical, dental, and pharmacy plans

Healthcare and dependent care flexible spending accounts

University HSA contributions

Disability and employer-paid life insurance

Employee wellbeing program

Excellent retirement plans with employer contribution

Public Service Loan Forgiveness (PSLF) opportunity

Financial counseling services

Employee Assistance Program with eight sessions of counseling at no cost

Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the

time, the initial pay may not reach the maximum of the range. This approach ensures

that compensation reflects the value and unique contributions of each candidate while

maintaining equity within our organization. As part of our commitment to fair and

equitable compensation, please be aware that the salary offered to incoming candidates

will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume or CV.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.

Diversity

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Minimum Education Required

Bachelor Degree

Minimum Experience Required

8 - 20 years

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

No

Physical Required

Yes

Drug Test Required

Yes

Compensation

$11.41 / Hourly

Postal Code

55455

Job Type

Full Time

Place of Work

On-site

Requisition ID

374800

Job Benefits

Not specified