Records Officer II or III

Records Officer II or III needed for Murray City, Utah. Opening Date: 10/28/2026 Closing Date: Open until filled (Application review begins 11/12/26, job may close any time after review begins) Salary: $20.56 - $31.20 hourly DOE (Records Officer II) $22.48 - $34.13 hourly DOE (Records Officer III) Status: Full-time Department: Finance/Recorder's Office *The schedule for this job is Monday-Friday, 7:45 a.m. to 4:45 p.m. General Description: Under general supervision of the City Recorder, performs intermediate-level administrative duties designed to expedite the administrative processes and procedures related to documenting, maintaining, and controlling city records and agreements. Minimum Requirements: Records Officer II • High school graduation and three (3) years of office administrative experience or any equivalent combination of education and experience. • Records Officer (GRAMA) Certificate from the State of Utah preferred. Special Requirements: • Must be certified as a passport agent through the U.S. Department of State within one (1) month of hire. • Must be certified as a records officer through the Utah Division of Archives and Records Service within one (1) month of hire. • Must be able to become a Notary Public within six (6) month of hire. Records Officer III • Associates degree and two (2) years office administrative experience or an equivalent combination of education and experience. • Records Officer (GRAMA) Certificate from the State of Utah preferred. • Utah Notary Public preferred. • Certified Municipal Clerk (CMC) preferred. Special Requirements: • Must be certified as a passport agent through the U.S. Department of State within one (1) month of hire. • Must be certified as a records officer through the Utah Division of Archives and Records Service within one (1) month of hire. • Must be able to become a Notary Public within six (6) month of hire. Essential Duties: • Uses Word, PowerPoint, Excel, and any other software applicable to the organization to create documents and spreadsheets; transcribes reports. • Numbers and routes all City agreements for proper approvals and execution. Reviews agreements for inclusion of necessary supporting documents. • Numbers and files all ordinances and resolutions with any supporting documents in hard-bound binders for permanent archiving. • Oversees the proper classification, filing, retrieval, storage, retention, destruction, and archiving of all City records as required by law; keeps a record of the official proceedings of the City as required by law. • Performs official notarial acts within the state to include acknowledgments, copy certifications, jurats, and oaths or affirmations; administers oaths to City officials. • Maintains accurate records of transactions relating to real property owned by the City, and records and preserves real property deeds and related abstracts of title and title insurance policies relating to those transactions. • Assists City Recorder in responding to records requests (GRAMA). • Responds to technical questions from the public and gives them necessary information. Directs the public to appropriate staff members. • Processes passport applications and special event permits. • Works with the City Recorder and Information Technology (IT) staff to incorporate the department's policies and procedures for all electronic records. • Implements destruction and records storage transfers in accordance with the records retention schedule. • Provides support to other departments/divisions with the posting of documents as the Website System Administrator. Works with IT to develop RIM policies and procedures for the website. • Performs routine customer service of a non-technical nature; answers phones when other employees are occupied. May be required to work with a unique clientele. • Scans physical records and audits electronic recor s for retention. • Performs related duties as required. Benefits: • Pension through Utah Retirement System • Medical, dental, vision, life insurance • Vacation -- 12 days/yr; sick leave -- 12 days/yr; 15 paid holidays • Tuition reimbursement • Employee Down Payment Assistance Program