Administrative Associate, College of Natural Sciences

Office Management: Manage logistical needs of TIP. Manage purchasing, expense tracking and maintenance of general office needs. Maintain website, events calendar and assist with inquiries via phone and email. Manage space allocations and track physical inventory. Schedule rooms for meetings and coordinate communication with meeting attendees.Data Management: Conduct and manage data acquisition and interpretation for TIP Scholars. Manage the seat acquisition process. Communicate and collaborate with departments and other college personnel to manage seats. Manage the student tracking processes in FileMaker and Excel.Student Hiring and Timesheets: Coordinate TIP's student hiring process through collaborating with CNS HR, TIP's Senior Program Coordinator and Academic Advising Coordinator. Managing the spreadsheet data associated with student hiring; processing spreadsheet updates and changes when students require updated hours, termination etc. Coordinate approval of student timesheets in Workday on a weekly basis. Communicating with students regarding any workday issues that may arise and problem-solving, as necessary.Student Supervision: Hire, train, and supervise the Student Office Assistants. Ensure office assistants work well with all office staff and faculty and maintain the highest customer service to all stakeholders.Manage Event Planning: Collaborate with organizers and execute student-focused events. Manage event budgets and track expenses, contact vendors and service providers, coordinate with necessary departments, units or groups, reserve venues, collect supporting materials, coordinate volunteers, process purchase orders and vendor payments, various correspondence, execute day-of-event activities and provide customer service for all guests.Other duties as assigned, including supporting special projects and staffing events within CNS.