Academic Program Coordinator, Executive MBA, Texas McCombs

Program Coordination and Event ManagementCoordinate all EMBA class weekends (on-site and off-site) including scheduling, vendor management, logistics, room setups, and on-the-ground support.Support planning and execution for major program events such as Orientation, Immersions, Student Leadership Activities, and Graduation.Serve as backup to Senior Academic Program Coordinator and collaborate closely with faculty, hotels, caterers, guest speakers, and campus partners.Student Experience and CommunicationsAct as the primary student-facing contact - triaging questions, providing resources, and identifying solutions to academic or logistical concerns.Create and distribute weekly program updates, maintain Canvas or similar LMS pages, and manage student listservs.Support delivery of all class sessions and community-building events.Build strong rapport with students, faculty, and cross-functional teams.Student Organization AdvisingAdvise EMBA student organizations, ensuring adherence to University policies.Manage organization budgets, review activities, and support leadership development opportunities.Stakeholder and Administrative CoordinationCoordinate faculty and staff travel, including processing RTAs and reimbursements.Maintain student/faculty rosters and provide administrative support for academic records, scheduling, and documentation.Process Improvement and Strategic ProjectsContribute ideas and feedback to streamline operational workflows.Support implementation of new program initiatives, tools, or process enhancements.Assists with additional administrative duties as assigned.