Payroll Manager

Summary of Responsibilities:

The payroll manager is responsible for leading payroll activities, collaborating with human resources and accounting departments, directing, and supervising payroll staff, and ensuring efficient payroll processing.

Primary Responsibilities and Objectives:

• Ensure the bi-weekly payroll process complies with all applicable federal and state laws and/or regulations

• Responsible for all aspects of the employee wage garnishment process, including entering, monitoring, and tracking notifications

• Ensure time is approved and batches are audited and submitted for bi-weekly payroll

• Responsible for reviewing associate termination information, including final wage and vacation payout calculations, and ensuring compliance with applicable state final pay laws

• Monitor and audit wage increases, transfers, status changes, direct deposits, and tax withholding requests to ensure accurate payroll records

• Review all address changes entered via the employee to ensure proper tax withholding request to ensure accurate payroll records

• Ensure accurate time has been entered and audited each pay period and aid in training associates as needed

• Review garnishment and child support orders; work with agencies as required

• Develop, prepare, and distribute ad hoc reports as requested

• Update tax rates and respond to tax inquiries from state agencies and payroll providers

• Participate in special projects as required to provide payroll input and guidance

• Understand client billing processes and the flow of information from payroll data to reporting

• Responds to emails and phone calls from associates and managers regarding payroll questions, funding questions, property charges, and a variety of other information

• Serve as a resource for questions and training for others within the department

• Maintain confidentiality of all files and records

• Perform other duties as assigned

Education and Experience:

• High school diploma is required. Bachelor’s degree in human resources, business administration, or finance is preferred.

• Minimum of ten years of experience working with multistate payroll processing for over 1,000 employees is required

• Minimum of three years of people management experience is required

• Experience in property management industry is preferred

• Previous ExponentHR experience is preferred

Skills and Requirements:

• Knowledge of federal and state payroll regulations

• Ability to read, write, understand, and communicate in English

• Strong personal computer and software knowledge, particularly Microsoft Excel

• Ability to use general office equipment

• Ability to perform moderate mathematical and accounting calculations

• Excellent customer service and interpersonal skills; ability to relate to others

• Strong organization and time management skills

• Ability to work in a fast-paced environment

• Ability to meet deadlines

• Ability to maintain flexibility and creativity in a variety of situations

• Ability to maintain confidentiality

• Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses, if assigned

Scheduling:

• Required to maintain a regular schedule which may require working outside business hours, weekends, and non-traditional holidays

• Required to be available to work every other weekend to complete payroll close processes

Environment:

• Exposure to an environment typically found in an office building

Physical Requirements:

Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform essential functions. These functions include, but are not limited to:

• Ability to lift, push, and pull up to 25 pounds

• Ability to remain stationary, move around, reach, and position oneself as needed for extended periods of time

• Ability to observe and detect signs of emergency through visual and/or auditory cues

• Ability to communicate and express or exchange ideas with others, as well as those activities in which they must convey detailed or important instructions to other workers accurately, loudly, or quickly

• Ability to perceive the nature of sounds at normal speaking levels, including the ability to receive detailed information through oral communication, and to make the discriminations in sound

• Visual requirements including color, depth perception, and field vision

• Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct

• Ability to tolerate stressful situations

• Ability to work under minimal to moderate supervision

This job description is not an all-inclusive list of functions and tasks. Over the length of employment, these functions and tasks may change.

Diversity:

Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.