Office Specialist Principal - Staffing
Part-timeMinnesota Visiting Nurse Agency
Minneapolis, MNPart-timeSeen todaySeen in employer's feed today
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At a glance
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Job overview
The Office Specialist Principal supports scheduling and staffing under limited supervision, adjusting schedules and collaborating daily with department leads to maintain appropriate staffing levels. The role handles information requests, complex documents and transactions, computerized systems, reports, and departmental schedules. It also provides timecard and payroll assistance as delegated.
Skills & qualifications
Skills
Qualifications
Full job description
JOB DETAILS *Department:*Scheduling and Staffing *FTE:*0.7 (56 hours per pay period) *Workdays:*varied, including some weekends (every other and/or every third). *Shift(s):*Days/Evenings hours vary: 3:00 am- 3:30 pm, 7:00 am - 3:30 pm, and 3:00 pm- 11:30 pm *Shift Length:*8 and 12-hour shifts *Location:*In-Person
*Purpose of this position:*Under limited supervision, accesses and adjusts staffing schedules and collaborates daily with department leads to ensure appropriate staffing levels in their area.
RESPONSIBILITIES
- Collects, evaluates, screens, relays, and responds to a broad range of requests for information from the public and other staff representing different levels of the organization; explains a variety of requirements, policies, and procedures regarding services; writes and revises rules, procedures, and manuals related to departmental policies; analyzes, resolves, and notifies people of action taken regarding difficult problems and concerns
- Processes and verifies complex information and calculations on forms, documents, and requisitions; assists with preparation of financial reports and budgets; monitors and maintains day-to-day departmental budget transactions; processes complex and fiscally sensitive transactions involving department- and county-wide operations
- Inputs, retrieves, and modifies information and data stored in computerized systems; assists other users with problems associated with computerized systems and programs; generates reports using computer software; trains and/or coordinates training of users on the use of computerized systems and programs
- Writes, prepares, and proofreads original correspondence, specialized reports, lists, tables, and other specialized departmental documents
- Works in multiple computer systems/programs and transfers data accurately
- Develop and maintain schedules and address staffing plans and needs
- Timecard and payroll assistance as delegated
- Other duties as assigned
QUALIFICATIONS Minimum Qualifications:
- High School diploma or equivalent
- Three years of office clerical experience
-OR-
- An approved combination of education and experience
- 2 years post-secondary education preferred
- Some positions require specific experience and/or education related to the position
Leadership Knowledge/ Skills/ Abilities:
- Skilled in overseeing the efforts of individuals within the department
- Ability to effectively involve department staff in the application of quality measurement and improvement tools
- Skilled in fostering a positive workplace culture and building inclusive workplace teams
- Demonstrated ability to quickly learn new technologies and systems and provide instruction on complex processes
- Capable of assisting managers with decisions and activities
- Effective use of all Windows-based applications such as Word, Excel and Power Point
- Ability to appropriately prioritize and carry-out work
Title: Office Specialist Principal - Staffing
Location: MN-Minneapolis-Downtown Campus
Requisition ID: 261793
How this job compares
Set against the 464 open Office Administration jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- US median$48–65K/yr67 salary ranges
- Minnesota median$21–28/hr21 hourly ranges
- Openings
- Olive Jobs lists 26 open Office Administration jobs in Minnesota and 464 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Minnesota
- State of Minnesota17 open
- Cintas3 open
- Minnesota State2 open
- Experience
- This posting asks for at least 3 years of experience; Office Administration postings that state a minimum ask for 2 years at the median (209 postings).
- Education
- 27 of the 464 open Office Administration jobs (6%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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