Department Administrator Supervisor

Department Administrator Supervisor

Location: Rutgers University, New Brunswick, NJ

Schedule: 30 hours per week

Pay Rate: Approximately $32/hour

Assignment Type: Temporary, approximately 4 months

Position Overview

Adecco is seeking an experienced Department Administrator Supervisor to support the Department of Industrial and Systems Engineering within the School of Engineering at Rutgers University.

This temporary opportunity is expected to last approximately four months while providing leave coverage. The position will oversee day-to-day departmental administrative and business operations, including financial management, personnel processes, departmental planning, and staff supervision.

The ideal candidate will have a strong background in higher education administration, finance, accounting, business operations, or departmental management and be comfortable working independently in a fast-paced academic environment.

Key Responsibilities

Department Administration | 40%

• Oversee daily administrative operations and departmental processes.

• Coordinate and track appointment and reappointment activities for faculty, staff, and students.

• Interpret and apply university, school, and departmental policies and procedures.

• Provide supervision and direction to departmental administrative staff.

• Partner closely with department leadership, faculty, and the Dean's Office.

• Help coordinate programs and administrative activities supporting faculty and students.

• Maintain discretion and confidentiality when working with personnel and sensitive departmental matters.

Financial & Budget Management | 40%

• Manage departmental business and budget activities.

• Monitor expenditures and ensure alignment with approved operating budgets.

• Develop and monitor revenue and spending plans.

• Track unrestricted, gift, endowment, and other departmental funding.

• Prepare financial, budgetary, and business reports.

• Support fiscal management of departmental facilities and resources.

• Collaborate with the School of Engineering Grants Office regarding applicable post-award activities, appointments, and effort reporting.

• Maintain appropriate financial controls and support accurate departmental reporting.

Planning & Departmental Support | 15%

• Assist department leadership with short- and long-term planning initiatives.

• Compile and analyze statistical, financial, and operational information to support decisions.

• Help ensure departmental activities align with strategic goals.

• Coordinate meetings, special events, and planning activities.

• Communicate professionally with internal and external stakeholders, including faculty, staff, students, corporate representatives, and university partners.

Additional Responsibilities | 5%

• Perform other administrative and operational duties as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field , or an equivalent combination of education and relevant experience.

• Minimum of 2 years of relevant professional experience in finance, accounting, business operations, administration, or a related function.

• Previous managerial or supervisory experience .

• Strong understanding of general accounting and financial management principles.

• Experience with office administration, workflow coordination, and organizational processes.

• Strong written and verbal communication skills.

• High level of professionalism, discretion, and confidentiality.

• Strong computer skills, including proficiency with Microsoft Office .

• Ability to manage competing priorities, meet deadlines, and work independently with limited supervision.

• Strong analytical, organizational, and problem-solving abilities.

Preferred Qualifications

• Master's degree in Business, Finance, Accounting, Human Resources, or a related discipline .

• Previous experience working within a university, college, research, or similarly complex institutional environment.

• Experience with financial, purchasing, payroll, HR, and administrative systems.

• Familiarity with Oracle, Marketplace, Cornerstone, HCM, ARS, ROCs , database applications, or similar enterprise systems.

• Experience managing departmental budgets and multiple funding sources.

What We're Looking For

We're looking for someone who can step into the department and quickly provide dependable administrative and financial leadership. A successful candidate will be organized, detail-oriented, financially savvy, comfortable supervising staff, and confident partnering with senior academic and administrative stakeholders .

This is an excellent short-term opportunity for an experienced administrator who enjoys combining financial management, operations, people leadership, and higher education administration .

Assignment Details

• Duration: Approximately 4 months

• Hours: 30 hours per week

• Pay: Approximately $32/hour

• Work Environment: Professional office/academic environment

• Location: New Brunswick, New Jersey

Pay Details: $32.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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