Vendor Maintenance Coordinator

Description

We are looking for a highly organized Vendor Maintenance Coordinator to join a detail-focused Services team in Greenwood Village, Colorado. This contract-to-permanent opportunity is suited for someone who can manage vendor records with precision, protect data accuracy, and support compliance within a fast-moving accounts payable environment. The person in this role will help ensure vendor information is complete, properly documented, and maintained to audit-ready standards while partnering with internal teams and external vendors to resolve issues efficiently.

Responsibilities:

• Maintain vendor profiles in the accounts payable system by setting up new records, updating existing information, and verifying that all entries are accurate and complete.

• Review tax and onboarding documentation such as W-9 and W-8 forms to confirm compliance with reporting standards and internal controls.

• Research inconsistencies involving legal names, tax identification details, and supporting records, then resolve discrepancies in a timely manner.

• Track vendor maintenance activity through logs, documentation, and monitoring tools to support reporting needs and audit preparedness.

• Conduct routine quality checks on vendor additions and changes to preserve data integrity across a high-volume vendor population.

• Respond to questions from vendors and internal business partners regarding setup status, required documentation, and verification procedures with care and urgency.

• Process vendor onboarding submissions through designated workflows and apply approved changes once required documentation has been received.

• Review vendor activity regularly, including inactive records, and perform maintenance actions that reduce risk and keep master data current.

• Partner with Accounts Payable, Procurement, and Customer Service teams to address vendor data issues, improve workflows, and support month-end resolution of outstanding items.

• Follow information security policies, participate in required security training, and promptly report system or data protection concerns.

Requirements • High school diploma or equivalent required.

• At least 2 years of experience in accounts payable, vendor maintenance, or a similarly high-volume financial operations setting.

• Practical knowledge of W-9, W-8, and 1099 documentation and reporting requirements.

• Strong attention to detail with the ability to manage multiple priorities accurately in a deadline-driven environment.

• Ability to work independently, apply sound judgment, and take ownership of issue resolution.

• Experience supporting accounts payable activities such as invoice processing, invoice coding, and check runs is preferred.

• Strong written and verbal communication skills for working effectively with vendors and cross-functional internal teams.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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