Job Description Coordinator

Position Overview: Under general supervision, the Job Description Coordinator supports the job description review process through administrative coordination and maintenance of the Classification Framework. The individual in this role serves as the central point of contact for department requests, Job Analysis Questionnaires (JAQs), job shadows, and related inquiries. The responsibilities include scheduling, preparing and routing documents, tracking actions and deadlines, and ensuring the Classification Framework reflects approved changes and is available on the appropriate website. The Job Description Coordinator independently prioritizes assignments, resolves administrative issues within established guidelines, and supports multiple reviews and projects simultaneously.

Duties and Responsibilities:• Administrative Coordination: Coordinates request intake, documentation, and administrative activities supporting job description reviews.

• Document Coordination: Prepares, assembles, and routes JAQs, Job Description Packages, signature pages, and supporting documents. Reviews submissions for completeness and obtains missing information.
• Action Tracking: Maintains trackers, monitors deadlines, and follows up on outstanding submissions, revisions, approvals, and handoff actions.
• Department Liaison: Serves as the central point of contact for department requests and inquiries. Explains submission requirements, review procedures, and next steps.
• Scheduling Management: Schedules job shadows, review meetings, and department discussions; coordinates participants, materials, and logistics.
• Classification Framework Maintenance: Updates the Classification Framework to reflect approved changes, coordinates website publication, and verifies that the current version is accurate and accessible online.
• Issue Resolution and Project Support: Independently prioritizes assignments, resolves routine administrative issues within established guidelines, and supports multiple reviews and projects.
• Information Flow: Maintains accurate records and communicates status updates, pending actions, and completed handoffs among departments, the Job Description Team, Compensation, and Position Control.

Other Duties:• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email [email protected] Education and Experience:• High School Diploma or G.E.D. equivalent from an accredited educational institution or • an equivalent combination of education and experience.

• Four (4) years of administrative experience.

Knowledge, Skills, and Abilities:• Knowledge of administrative coordination practices and document management.

• Knowledge of scheduling, action tracking, and follow-up processes.
• Skilled in prioritizing assignments, organizing records, and coordinating deadlines.
• Skilled in written and verbal communication.
• Skilled in resolving administrative problems within established guidelines.
• Ability to maintain accurate documents, records, and published information.
• Ability to support multiple projects and work independently.
• Ability to maintain effective working relationships and handle confidential information with discretion.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.Position Type and Typical Hours of Work:• Regular Full-time

• Monday - Friday | 8:00 am - 5:00 pm• With telework options available as applicable.

Work Environment and Physical Demands:• The work is performed primarily in an office environment with telework options. The position routinely uses computers, software applications, and standard office equipment to perform daily responsibilities.

• This position requires sedentary work, including sitting, with the ability to use and perform manual dexterity and repetitive motions. The physical demands described here are representative of those that must be met to perform the essential functions of this job successfully.
• The work requires high levels of concentration and attention to detail, moderate levels of creativity and innovation, high levels of work-related stress, and high levels of memory and information retention to perform the essential functions of the position.

Salary:• Depends on Qualifications

• Based on 26 Pay Periods• Plus, benefits

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.