Scanning Services - Office & Admin Specialist, Senior

Working Title: Scanning Services

Job Class: Office and Administrative Specialist, Senior

Agency: Revenue Department

• Job ID : 98088

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/10/2026.

• Date Posted : 11/04/2026

• Closing Date : 11/16/2026

• Hiring Agency/Seniority Unit : Revenue Dept / Revenue (Inc Assessors)-AFSCME

• Division/Unit : Tax Operations / Tax Ops-Scanning & Remittance

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Tax Operations Division – Scanning and Remittances

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This posting may be used to fill multiple vacancies.

Join the Minnesota Department of Revenue’s Tax Operations Division and help convert high volumes of paper tax materials—returns, attachments, correspondence, vouchers, and checks—into accurate, secure digital records that keep services running for Minnesotans. In this role, you’ll prioritize daily workloads, support remittance activities (balancing and bank deposits), and collaborate across teams to maintain smooth, timely operations.

You’ll operate and optimize modern imaging and payment tools, monitor and resolve classification issues in our processing queues, and coordinate the storage, retrieval, and secure destruction of imaged documents. Success in this position calls for meticulous attention to detail, strong problem-solving, and clear communication—especially during peak filing periods—so our customers and internal partners receive reliable, on-time results.

Minimum Qualifications

• Math - sufficient to add, subtract, multiply and divide whole numbers, decimals, and use simple formulas.

• Data Entry to compile, sort and verify data accuracy, sufficient to input data quickly and accurately.

• English - sufficient to prepare written responses to routine inquires, apply accurate spelling and grammar, and to read, explain and interpret a variety of materials and follow detailed instructions.

• Word Processing/Spreadsheets - skills in managing and using spreadsheets sufficient to track and create statistical reports.

• Customer Service Skills - sufficient to provide prompt, courteous and accurate information in person, on the phone, through e-mail and other written correspondence, and to communicate effectively with internal and external customers.

Preferred Qualifications

• Knowledge of GenTax and other computer applications, such as Microsoft Excel, Word, Outlook, Access and modern web browsers.

• Experience with Scanning and Imaging Systems.

• Ability to collect and deliver paperwork, records, supplies and other items from one location to another.

• Ability to solve problems in a fast-paced environment.

• Ability to multitask and prioritize work.

• Ability to establish effective working relationships with peers, management, contracted agents, department contacts, and business representatives.

Physical Requirements

Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer.

Additional Requirements

As part of an offer of employment, a fingerprint-based background check will be conducted in accordance with IRS Publication 1075. This will include, but is not limited to, verification of degrees and licensures, state and federal criminal history checks, and a review of tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). The Department of Revenue is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MDOR does not participate in E-Verify.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.