TPWD - Staff Services Officer II (Wildlife Region

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=107323andPostingSeq=1Job DescriptionTPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. HIRING CONTACT: Dale F. Prochaska 325-641-9234 [email protected] WORK ADDRESS: Wildlife Region II, 114 Center Ave. Suite 300 Brownwood, TX 76801 GENERAL DESCRIPTION:Under the direction of Regional Director for Wildlife Region II, this position performs moderately complex (journey-level) staff services work. Duties involve coordinating and performing several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, regulations, policies and procedures. Provides assistance to and coordinates activities among several roles such as directors, supervisors/managers, and/or staff related to various staff services functions. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of TimeEssential Job Duties by Category20%Human Resource, Training and/or Payroll Duties:In consultation with the Human Resources Division, prepares, edits, and distributes correspondence, reports, forms, and documents. May coordinate and schedule training for agency employees. May coordinate and assist with developing job postings and screening applicants; and may answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. May process employee payroll changes, handle employee leave requests, and serve as leave coordinator. Responsible for training regional and program field staff in purchasing procedures, completion of employee timesheet, and vehicle reports. May function as the Team Leader to the administrative assistant staff and coordinate assignments to ensure goals and deadlines are met. May coordinate teamwork schedules, leave requests, and/or provide performance data to supervisors to aid in the completion of performance plans and evaluations. Participates in selection panels and assists in making recommendations to hire. Trains new employees and instructs experienced employees in new procedures which include conducting workshops and in-service training.45%Purchasing, Accounting and/or Budgeting Duties:May order merchandise, supplies, and equipment in accordance with state and agency requirements. May prepare and track all procurement requests in accordance with all state and agency requirements. Serves as the Certified Purchasing Agent for the region or program. Coordinates all purchasing activities for regional or program personnel and audits documentation for accuracy and compliance with Texas Parks and Wildlife Department (TPWD) purchasing guidelines. Advises regional or program staff on proper interpretation and application of purchasing policies and regulations, as well as the use of the Procurement Card and Fuel Cards. Reviews, evaluates, and/or approves all purchase orders, requisitions for contract items, and contract purchase agreements. Researches and compiles cost and specification information, prepares requisition/purchase order, and provides all documentation for purchases over $10,000. Coordinates with the purchasing department for formal bid requests, contract purchases, contracts, and leases. Serves as regional or program contact for the agency's current financial system. May maintain and reconcile expenditures and budgets to include regional, program, projects, districts, minor maintenance and repair, escrow accounts, stamp funds, program funds, mitigation accounts, and funds allocated by other Wildlife programs throughout the year. Assists with preparing annual budgets and maintains a current analysis of expenditures using established accounting procedures.15%Travel, Records and/or Property Management Duties:May coordinate and schedule travel for agency employees and serve as travel coordinator. May develop and maintain records, filing systems and perform record retention work including coordinating with staff on disposal of records according to the agency retention schedule. May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. May perform facilities management functions such as submitting work order requests and completing reports. May maintain equipment, materials, and supplies. Prepares and compiles monthly, quarterly, and special reports, as well as handles additional reporting projects as assigned by the Regional or Program Director. Performs records management duties for employee files containing sensitive information, employee timesheets, travel vouchers, vehicle reports, transfers of property, annual property paperwork, historical information, and transaction logs for the region or program. Serves as regional or program meeting coordinator for logistics support.15%Other Division Specific Job Duties:Provides leadership and direction to the region or program by supporting regional and program staff with troubleshooting, delegating tasks, and coordinating work with flexibility and shifting priorities to meet deadlines. Provides assistance to the regional or program staff concerning reporting requirements via the agency's current software programs. Provides a wide variety of administrative program assistance and information to external customers, including the general public, vendors, and other governmental