Office Manager/Bookkeeper

An established Marine Dealership is keeping an experienced Office Manager / Book Keeper to oversee the day-to-day financial and administrative operations of our growing marine dealership, service center, marina, and retail business. This position plays a critical leadership role by ensuring accurate financial reporting, maintaining efficient office operations, managing payroll and accounts payable, and supporting ownership with timely financial information and business analysis. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment with multiple revenue streams. This individual must be able to manage accounting functions while helping improve operational efficiency across the organization. Primary Responsibilities Financial Management Maintain the company's financial records. Prepare monthly financial statements and management reports. Perform monthly bank, credit card, and account reconciliations. Manage daily, month-end and year-end closing processes. Monitor cash flow and assist ownership with financial planning. Prepare budgets, forecasts, and financial analysis. Work closely with the company's CPA during year-end reviews and tax preparation. Ensure compliance with accounting standards and internal controls. Accounts Payable Process vendor invoices accurately and in a timely manner using QuickBooks. Schedule and process vendor payments. Reconcile vendor statements. Maintain organized digital and paper accounting records. Monitor purchasing and expense trends. Payroll & Human Resources Support Process weekly payroll using QuickBooks Payroll. Maintain employee payroll records. Manage payroll tax filings and reporting. Coordinate employee benefits administration. Assist with onboarding and employment documentation. Maintain personnel files and HR compliance records. Accounts Receivable Oversight Monitor customer receivables through Dockmaster. Review aging reports and assist with collection efforts. Ensure customer deposits and payments are properly recorded. Coordinate with service, sales, marina, and parts departments regarding billing issues. Inventory & Operational Reporting Utilize Dockmaster to monitor inventory and operational reporting. Review inventory valuation and assist management with inventory controls. Generate operational reports for ownership. Analyze key performance indicators and identify trends. Assist management with pricing, margins, and profitability reporting. Office Administration Oversee daily office operations. Supervise administrative office staff as needed. Develop and improve office procedures and workflows. Maintain business licenses, insurance records, and corporate documentation. Coordinate office vendors and service providers. Assist ownership with special projects and operational initiatives. Compliance & Internal Controls Ensure financial policies and procedures are followed. Maintain confidentiality of all financial and personnel information. Assist with audits and insurance reporting. Recommend process improvements that increase efficiency and accuracy. Qualifications Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Five or more years of accounting or bookkeeping experience. Previous experience as an Office or Senior Bookkeeper preferred. Strong proficiency with QuickBooks, including Accounts Payable and Payroll. Experience with Dockmaster or similar dealership management software is a plus. Advanced Microsoft Excel skills. Strong understanding of financial statements and accounting principles. Excellent organizational, communication, and problem-solving skills. Ability to manage multiple priorities with minimal supervision. High level of ntegrity and discretion with confidential information.