Maintenance Office Coordinator
Saratoga Springs, NYFull-time$20–22.52/hrSeen todaySeen in employer's feed today
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At a glance
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Job overview
The Maintenance Office Coordinator provides clerical and administrative support to The Wesley Community’s Maintenance Department. The role supports work-order distribution and tracking, inspection schedules and compliance documentation, supply ordering, vendor contact, and staff scheduling and payroll time-and-attendance processing. The posting requires a high school diploma or equivalent, prior office experience, and proficiency with Microsoft Office, Word, and Excel; customer service and ordering/inventory experience are preferred.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Salary
$20.00 - $22.52 / hr
Maintenance Office Coordinator
Full time
Everything we do at The Wesley Community is guided by our Core Values which form the acronym "CARES". These Core Values are COMPASSION, ACCOUNTABILITY, RESPECT, EXCELLENCE and SPIRIT. It's more than a job: it's caring that starts in the heart.
What will I do as the Maintenance Office Coordinator with The Wesley Community?
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Perform clerical typing, filing duties, data entry and word processing for our Maintenance Department including correspondence, copying and computer work
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Assists the Director of Maintenance with the “Worxhub” system, with distribution of work orders to Maintenance staff, tracking of work orders and reporting of any issues with orders to Director
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Assists Director of Maintenance in maintaining schedules for inspections and documentation required for compliance with NYS DOH, CMS and other regulatory entities
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Assists with ordering maintenance supplies for the facility
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Contacts vendors when required for facility repairs or service
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Assists Maintenance Director with department staff schedules and time and attendance processing for payroll
Requirements:
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High School Diploma or equivalent
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Prior office experience and proficiency with Microsoft Office, word and Excel
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Excellent Customer Service skills and prior ordering/inventory experience preferred
The Wesley Community strives to have its employees be a part of a culture of excellence and to enjoy their work. Our team is also committed to making sure our employees are rewarded for superior effort and performance and get a chance to have fun as part of their employment experience at The Wesley Community.
We offer competitive and team-focused Employee Benefits to include:
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Competitive pay
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A full benefits package
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Paid Time off- PTO
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Paid Holidays
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Flexible scheduling options
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Weekly Pay Periods and Daily Pay Option
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A 401K retirement plan
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Tuition assistance and scholarships
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Opportunities for growth and development
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A caring and supportive teamwork environment
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Perks such as self-care support and EAP
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A fun work environment including theme weeks, recognition events, and opportunities for staff involvement
About the Wesley Community:
For over 50 years, The Wesley Community has provided services and programs with a commitment to compassion, caring and excellence. Our distinctive continuum of care offers a unique balance of community living and care giving that ensures quality of life at every stage of life.
We are a mission driven, not-for-profit organization that puts people first. We are proud of our reputation for excellence, innovation, and a personal approach to care and services. We encourage and support our residents in their efforts to achieve their goals, and we treat them respectfully.
How this job compares
Set against the 5,434 open Administrative Support jobs on Olive Jobs, counted November 7, 2026.
- Pay
- This posting$20–22.52/hr
- New York median$19–26/hr323 hourly ranges
- US median$19–27/hr1,819 hourly ranges
This range's midpoint, $21.26/hr, is close to the New York median midpoint ($22/hr) — in the middle half of Administrative Support hourly ranges in New York.
- Openings
- Olive Jobs lists 543 open Administrative Support jobs in New York and 5,434 across the US. 1% of them nationwide are listed as remote or flexible.
- Hiring the most in New York
- H&R Block72 open
- City of New York25 open
- WMCHealth25 open
- Experience
- Administrative Support postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (2,053 postings).
- Education
- This posting asks for a high school diploma; 1,413 of the 5,434 open Administrative Support jobs (26%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 7, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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