Development Specialist

Data Management and Workflow OptimizationManage and maintain data tracking systems, including the Development Team Smartsheets workspace and associated workflows for Dana Center leaders and program staff.Document and track substantive funder and partner contacts, as well as key information related to fundraising activities.Enhance and update the Smartsheets workspace and workflows to monitor funding prospects, concept ideas, funder brainstorming discussions, next steps, action items, and relevant fundraising resources.Donor StewardshipOversee the donor stewardship process to ensure accurate records in the VIP database, appropriate acknowledgment, and recognition of gifts.Draft gift acknowledgmentsCommunicate with donors and collaborate on campaigns to engage donor support.Maintain an appropriate level of knowledge through internal and external training.Assist in the development of institutional and grant goals, and support the implementation of the annual solicitation plan.Grant and Proposal SupportAssist with proposal preparation in collaboration with the Charles A. Dana Center staff, UT Development, UT Foundation,Prepare supplemental materials for internal and external stakeholders; create document shells and graphics as needed.Proofread proposals and reports when time permits.Update program staff rsums and bios annually for proposals, working with staff to obtain current information and editing revisions for style and format.Coordinate with Communications staff for related web updates.Support the development and maintenance of the calendar of grant reporting requirements.Assist with writing, coordinating, and producing professional and timely reports to funders that comply with contract requirements.Assist with coordinating budget reallocations and Statement of Work (SOW) changes.Assist with researching and assessing funder prospects for alignment with Center priorities and concept ideas.Gift ProcessingAdminister, maintain, and record individual and recurring gifts. Process all gifts in accordance with the rules and regulations established by the University.Maintain tracking mechanisms for various forms of gifts received by programs throughout the Center.Site Visit SupportCommunicate with funders, as needed, for site visits and external engagementsOrganizational CultureParticipate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational effectiveness