Administrative Coordinator - Part Time

Description We are looking for an organized Administrative Coordinator to support a range of operational and program-related activities for a healthcare-focused organization in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep multiple projects moving efficiently in a fast-paced environment. The role combines administrative coordination, meeting support, content updates, and event-related follow-through while working with internal teams and external recipients.

Responsibilities:

• Coordinate meeting logistics by arranging conference calls and supporting schedules for multiple ongoing projects.

• Prepare written materials by transcribing and refining webinar audio content for clear and accurate distribution.

• Maintain online information by updating website content in a timely and organized manner.

• Capture key discussion points, action items, and decisions during both virtual and in-person meetings.

• Support event administration by overseeing required coordination steps and ensuring processes are completed accurately.

• Evaluate submitted applications and organize review materials for efficient follow-up.

• Communicate with recipients regarding travel details, registration steps, and other program-related information.

• Produce and distribute award certificates, including printing and mailing materials when needed.

• Manage chapter-related correspondence, maintain rosters, and update chapter mapping information to keep records current. Requirements • Experience in administrative coordination, project support, or a similar office-based role.

• Strong calendar management and communication skills with the ability to work across multiple priorities.

• Proficiency with virtual meeting platforms such as Cisco Webex Meetings and related collaboration tools.

• Ability to prepare accurate written documentation, including meeting notes and edited transcription content.

• Familiarity with systems or tools related to CRM, Concur, budget tracking, or administrative reporting.

• Comfortable supporting recipient communications, mailings, and detail-oriented record maintenance.

• Strong presence and confidence interacting with stakeholders at different levels, including executive leadership. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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